General Meeting Minutes - 2014-10-07

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:30. Chaired by Chris VE3NRT. 41 members and 3 guests in attendance.

1. The agenda for the meeting was presented by Chris VE3NRT (attachment #1)
   
2. News – Chris VE3NRT reported that
   
   • Aurora is getting LED lighting
     
   • Aurora council adopted a new tower protocol
     
   • W1AW moving to Virginia, Missouri, and the Mariana Islands at 0000Z
     
3. Project Night – Brad VE3HII discussed / proposed a microcontroller project night. Please contact Brad if you are interested in participating.
   
4. Financial Report – John VA3JI presented the financial report (Attachment #2).
   
   • Closing Balance August 31st [available to members upon request to Secretary]
     
   • Income (Dues and Hamfest) $1,140.00
     
   • Disbursements (Field Day, Trailer, Misc) $745.36
     
   • Closing balance Sept 30th $15,608.19
     
   • Income (Dues and Hamfest) $837.00
     
   • Disbursements (Fees) $8.21
     
   • Balance as of Oct 7th [available to members upon request to Secretary]
     
   • Motion 2014-10-07-01 by John VA3JI to accept the report, seconded by Geoff VA3GS. Motion carried.
     
5. Minutes of the last meeting:
   
   • Motion 2014-10-07-02 by Geoff VA3GS to accept the minutes of the last general meeting, seconded by Brad VE3HII. Motion carried.
     
6. Field Day Report – Steve VE3UT reported that
   
   • The field day trophy (broken coffee pot award), now has proper plaques installed to record the winners
     
   • Anyone interested in participating in the winter field day event contact him so that he can gauge interest among the club
     
7. Repeater report – Steve VE3UT reported that the repeater committee needs members who have the technical skills to support our repeaters. He provided an update (attachment #3) on the projects underway as follows:
   
   • Communications trailer – Work is underway to tune the duplexer previously installed in Richmond Hill to the new frequency pair. The repeater will also need to be programmed to the new frequency.
     
   • Tower trailer – repeater needs to be installed and tuned. There will need to be a budget approved to purchase materials required (antenna and feedline) and to cover any repairs necessary.
     
   • Tentatively planning to increase the power of the YRK/B D-Star UHF repeater to 75W in the next 2 or 3 weeks
     
   • Looking into the feasibility of a linked UHF repeater in Georgina to improve coverage
     
8. Public service – Eric VE3EB thanked those who volunteered to support the CIBC Run for the Cure and highlighted the concern that the club was short of a full complement of volunteers to support the event. Eric VE3EB asked if the club planned to enter the Newmarket Santa Clause parade. Chris VE3NRT confirmed that the club will support the event. Plans are also underway to support the Bradford Santa Clause parade.
   
9. EMCOMM – Russell VE3WTR reported that
   
   • YRARC served as emergency dispatch to EMS, St John Ambulance, and YRP again this year at the Markham fair. The communications trailer was deployed to the event
     
   • He is working to secure a parking space for the tower trailer at Bales Road site.
     
   • EMCOMM group is looking for more volunteers to act as site owners
     
   • Richmond Hill council has indicated they can fund an amateur radio equipment installation at their site. A volunteer is needed to take the EMCOMM lead with Richmond Hill.
     
10. Hamfest report – Geoff VA3GS reported that set up will start at 1pm on Friday Oct 31st. On Saturday vendors will arrive at 6:30am. Yaesu will be presenting Saturday morning. Volunteers are needed.
    

After the break at 8:06pm Doug VE3VS presented Fox Island Activation (Canadian Islands on the Air - CISA) and Steve VE3EZ presented Durham’s Next Gen Regional radio upgrade project. The meeting adjourned at approximately 21:41

YRARC General Meeting Minutes 2014-09-02

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:35. Chaired by Chris VE3NRT. 39 members and 2 guest in attendance.

1. Agenda
   
   • The agenda for the meeting was presented (attachment #1). Barry VA3LLT requested that an item be added to the agenda to discuss the trailer. Item was added.
     
2. Minutes of the last meeting:
   
   • Motion 2014-09-02-01 by Bill VA3QB to approve the minutes of the June 3rd General Meeting as published in the Splatter Blog, seconded by Barry VA3LLT. Motion carried.
     
   • Motion 2014-09-02-02 by Bill VA3QB to approve the minutes of the June 3rd Annual General Meeting as published in the Splatter Blog, seconded by Glen VA3AU. Motion carried.
     
3. Opening remarks:
   
   • Chris VE3NRT presented the new board, highlighting that there is still one open position to be filled.
     
     • Chris VE3NRT - President
       
     • Rob VE3RQB – Vice-President, Property
       
     • Chris VA3DXZ - Secretary
       
     • John VA3JI - Treasurer
       
     • Eric VE3OIC VE3EB – Events chair
       
     • Dave VA3DCY - Events
       
     • Geoff VA3GS – Membership, Hamfest, …
       
     • Barry VA3LLT - Property
       
     • Steve VE3UT – TBA…
       
     • Open
       
   • Club’s accomplishments of the last year
     
     • the purchase of a large storage container to house club property,
       
     • reconstruction of the tower trailer,
       
     • improvements to the communications trailer,
       
     • the basic license class,
       
     • the microprocessor project night, and
       
     • a very successful field day
       
   • Old news and gossip
     
     • Two letter calls OIC->EB, PIP->EZ
       
     • Brad VE3HII moved to Beeton
       
     • Chris VA3DXZ moved to Schomberg
       
     • Anthony VE3HIS put up a tower
       
     • Chris VE3NRT talked to his neighbour about maybe putting up a tower
       
     • Bruce retired to his country home in FN05
       
     • Hamfest back to Markham Fairgrounds
       
     • Equipment donations received
       
   • Goals for the coming year
     
     • Increase membership; Another class in the Spring, Marketing (mostly free) activities, Member survey
       
     • Another project night – Thanks Brad!
       
     • Special Event Station – 177th anniversary of the Toronto Rebellion
       
     • Community Service Tracking
       
     • Balanced Budget
       
4. Financial update, John VA3JI (Attachment #2)
   
   • FY 2015 Opening balance [available to members on request to Treasurer]
     
     • Income (July and August) $500.00
       
     • Disbursements (July and August) $1,215.70
       
     • Closing balance Aug 31st [available to members on request to Treasurer]
       
   • Pending items
     
     • Payments for field day
       
     • income for Hamfest tables
       
   • A special meeting will be called to approve the audit
     
5. Field day Steve VE3UT
   
   • Participation by members was up this year. A lot of fun had by many people.
     
   • Total score submitted to ARRL was 3,598, slightly higher than last year at 3,496 See Field Day report prepared by Steve VE3UT
     
6. Public service update Eric VE3EB
   
   • Eric thanked those people who volunteered their time over the summer to support the community events
     
   • Volunteers needed for upcoming events; Sharon Temple Illumination, Markham Fair, and CIBC Run for the Cure
     
7. Hamfest Geoff VA3GS
   
   • Hamfest is the largest fundraising event for the club and volunteers are needed to support the event
     
   • Don VE3IXJ thanked Russell VA3WTR for his work and support of the Markham Fair organizers which led to improved pricing for the club and the ability to relocate the Hamfest to the Markham Fairgrounds site
     
8. Communications trailer Barry VA3LLT
   
   • Barry reported that the communications trailer has been deployed to many public service events throughout the summer
     
9. 6m Net is still on 8PM Monday evenings at 50.135 USB
   

Meeting adjourned at 21:30 following a presentation by Don VE3IXJ on his work with portable repeaters. Don has been experimenting with the Surecom SR 328 Duplex Repeater Controller and the SR 112 Simplex Controllers interfaced to various HTs. The duplex controller is used with a Sinclair MR356E Duplexor (F1 458Mhz, F2 468Mhz).

YRARC Board of Directors - Minutes 2014-08-19

Board of Directors: The following were present. Chris VE3NRT, John VA3JI, Geoff VA3GS, Rob VE3RQB, Representing EmComm: Russell VA3WTR
The meeting was called to order at 1909 with VE3NRT in the chair. In the absence of a quorum no motions were tabled or voted on. What follows is a summary of matters discussed.

1. Governance:
   
   • Report from ad-hoc insurance committee (John VA3JI)
     
     • Only 1 trailer is covered. (the Car Mate CM6.) It is covered for $2 million liability (only) on the auto policy and for damage under the Lloyds policy.
       
     • The auto policy insures the trailer while it is being towed and is in addition to any coverage provided by the vehicle doing the towing. If the trailer is NOT being towed, then the auto policy doesn't cover it. (Lloyds does).
       
     • The tower trailer is NOT insured for towing. ie it is NOT covered by an auto policy [Motion passed in July to prohibit towing until insured].
       
     • The limit of liability coverage for the club under the Lloyds policy is $2 million for whatever happens (that is a covered type of loss of course). This is for whatever types of activities we carry on like the Hamfest, Field Day, public service, or whatever.
       
     • There is no directors and officers liability coverage for the board.
       
     • The limit of coverage for loss for the covered trailer is $15,000. Do we know how much the equipment mounted on it is valued at? Can we prove it?
       

       Here is what the insurance company says about the trailers when being towed by a PRIVATE vehicle (doesn't apply if the tow is a commercial vehicle).
       “In regards to the trailer - this would be the case for Liability coverage only while towing, however that only applies to personal trailers. Commercial trailers must be listed on a commercial auto policy in order to be covered for Liability purposes."
       

     • RECOMMENDATIONS:
       
       • We need to cover BOTH trailers on the auto policy. That way no matter who/what is towing them we know we have enough and proper insurance.
         
       • We need directors and officer insurance. The board is managing a significant financial asset and we are not protected if something goes wrong.
         
       • We should determine a value for the stuff stored in the trailer and be sure that it is less than $15,000 or increase the coverage to enough.
         
       • The offsite repeaters are specifically covered on the Lloyds policy but the storage container is not. We should value the equipment stored in the container and see if it
         warrants coverage. Previously it would have been covered under Bruce's house insurance. We should send a list of what we have and what we expect to the insurance company for a professional review to make sure we are not buying too much or the wrong insurance. They know the policies, we don't.
         
       • The insurance company requires more information on the tower trailer.
         
       • We need to locate the old tower trailer operations manual, re-write it to apply to the new tower trailer, and submit it to the insurance company.
         
     • VE3RQB determined that the club trailers could be towed without an annual inspection as they were below the legal loads limits.
       
2. Newmarket street lamp issue.
   
   • VA3GS had contacted VE1JBL, who lives in Amherst, NS. This is where the LED street lights are manufactured. VE1JBL had heard no reports of interference to Amateur Radio by the lights but would investigate further.
3. Changes to budget estimates? in the absence of the full board this was deferred to the next meeting.
   
4. Property
   
   • GO Kit Storage
     
     • The GO Kits have been moved from the VE3HII QTH to the storage container with the exception of the hand held radios which are with VE3NRT (not including cases).
   • Inventory
     
     • 5 Aluminum cases that house the ICOM HT's (ID-80D)
       
     • 3 Black cases for Mobile Go-Kits (ICOM IC-880H)
       
     • 1 ID880H and Samplex Power Supply
       
     • 1 12 Volt charger
       
     • 2 large cases that house the Field Supplementary Kits
       
     • 2 Bags of 4' Poles
       
     • 2 Jet Stream 144/432 Antennas
       
     • 9 12 Volt Batteries
       
   • Maintenance
     
     • Recharge HT`s on a monthly basis and before any public service events. I keep the HT`s out of the kits for easy transport to Events. Every 4 months I discharge the units prior to recharge.
       
     • Every two months I top off the 9 12Volt small car Batteries
       
   • Missing items from trailer: To be determined
     
   • Necessary maintenance & upgrade recommendations: To be determined
     
5. Repeaters
   
   • Transfer of the VE3YRA call from Bruce VE3BV to another member of the club has to be orchestrated and the necessary documents sent to IC. VE3NRT would look after this.
6. Events
   
   • Tracking volunteers for recognition and lack of support from members was discussed.
     
   • A request to use the trailer at the Markham Fair in October was approved,.
     
   • Recent and upcoming events were discussed
     
     • Aug. 25: Remembering Renata walk is along the Nokiidaa Trail. Chris DXZ is driving this event.
       
     • Sept 6/7: Caribbean event in Newmarket, being driven by Don Matthews.
       
     • Oct 5: Run for the Cure, No confirmation on our requirements. Use of the trailer would nice but will be bumped by the Markham Fair.
       
     • October 2, 3. 4 & 5 Markham Fair Russell VA3WTR is driving this event
       
     • Date not posted Newmarket Santa Parade in November, no bookings yet (driven with independent hams by Don Matthews., not a club event). Does the club enter the COMM trailer and/or the tower trailer as a float?
       
7. Membership Matters
   
   • Information about members would be collected at the September meetings. VA3GS would produce a sign-up form. The logistics of this is to set up early, before 1900, with lots of extra pens on hand. As soon as the forms are completed members can pay their dues.
     
   • Up-coming programs are, subject to change:
     
     •  02 Sep: Don VE3IXJ on his "home brew" 2 m repeater
   • Project Night: VE3HII has offered to look after this
     
   • Basic Amateur Class: VA3GS said that he would offer a course in April – June 2015.
     
   • Hamfest: VA3GS said that planning was well underway
     
8. Motion to purchase Field Day trophy tags ($30): Deferred to the next meeting
   
9. Budget - the budget for 2014-15 was discussed:
   
10. VE3NRT pointed out the club’s dependence of revenue from our hamfest.
    
11. EmComm:
    
    • VA3WTR reported that there was a possibility for the club to secure an out-of-service ambulance that the region would maintain.
      

Meeting adjourned at 2110.
Geoffrey Smith VA3GS
Secretary pro-tem

General Meeting Minutes, 2014.06.03

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:41. Chaired by Chris VE3NRT. Introductions completed. 36 members and 2 guests in attendance

1. Motion 2014-06-03-01 by John VA3JI to approve the minutes of the May 6th General Meeting as published in the Splatter Blog, seconded by Bill VA3QB. Motion carried.
   
2. Finance – John VA3JI
   
   • Opening balance [available to members from Secretary on request]
     
   • Receipts totaling $75.00 in dues plus proceeds from sale of old tower $200.00
     
   • Disbursements $529.15 go kits, $2,401.24 container including delivery
     
   • [available to members on request] closing balance
     
   • Upcoming expenses: $344.00 for food for AGM
     
3. Events – Eric VE3EB
   
   • MADD Poker Run – Eric thanked volunteers for MADD, repeater coverage was good
     
   • Girl Guide event went well, 5 volunteers
     
   • This weekend MT Albert Parade on Friday, run on Saturday
     
   • Canada Day at Sharon Temple
     
   • Need volunteers
     
   • Don VE3IXJ noted that August long weekend will be a big challenge with the Newmarket Jazz festival Aug 1-4th due to the expanded footprint. This is the same weekend as Al’s Ride.
     
4. Membership Drive – Steve VE3EZ
   
   • Steve has worked with the board to design a club QSL card with the intention to mail these out to 500 local amateurs, inviting them to join us at field day and our regular meetings
     
   • Motion 2014-06-03-02 by Anthony VE3HIS to allocate up to $800.00 to fund the production and distribution of the cards, seconded by Glen VA3AU. Bill VA3QB suggested we focus distribution on newer amateur licenses; for example the VA3’s. Don VE3IXJ could use 411 to cross check mailing list. Chris VE3NRT will send a request through Yahoo to look for volunteers to vet the list. Phil raised the concern that this did not address targeting people who may want to become licensed. Motion carried.
     
5. Field Day – Steve VE3UT
   
   • Al’s ride is an important event to support because they provide the club with the use of their property for field day.
     
   • Steve thanked Rob VE3RQB for his work on the tower trailer and mentioned that the project is moving along very well and should be ready for field day
     
   • The military have contacted Steve and may not be able to join us at field day due to other commitments
     
   • Volunteer operators are needed as well as volunteers to help with setup will start on Friday Jun 27th. On the air at 2pm Saturday to 2pm Sunday.
     
   • Peter VE3PBT has received a donation from Tim Horton’s to support our event
     
6. EMCOMM – Russell VE3WTR
   
   • EMCOMM has grown over the year. Site owners are assigned to EOC’s in the region
     
   • D-Star training was completed
     
   • Russell recently completed a number of renovations to the trailer over a period of 9 days. New internal layout to improve workability and weight distribution, installation of a UPS, accommodations built for storage of chairs, spare tire, etc… plus reflective tape outside, improvements to the generator storage cage
     
   • Russell VE3WTR has personally invested just under $1,300.00 into this project (for which he has receipts) and estimates that $3000-$4000.00 in total was invested in cash and in kind. He requested the club reimburse ½ of his personal expenses; an amount equal to $633.00
     
   • Motion 2014-06-03-03A by Brian VE3IBW, to reimburse Russell $633.00 seconded by Mike VE3FGU.
     
   • Secondary Motion 2014-06-03-03B by Steve VE3UT to amend the primary motion 2014-06-03-03A requesting that the issue be put to the board for review and final approval. Seconded by Ron KG4CVL.
     
   • Motion 2014-06-03-03A was carried as amended by 2014-06-03-03B
     
   • John VA3JI clarified that the board did not approve this expenditure, and authorized funding repairs to weight distribution system
     
7. Ron KG4CVL was appointed chair AGM
   
8. Chris VA3DXZ was appointed secretary for AGM
   
9. General meeting is adjourned Motion 2014-06-03-04 by Terry VE3ODM to adjourn the general meeting, seconded by Garrett VA3PYP. Motion carried
   
10. Chris VE3NRT announced that Steve VA3SRV is the winner of the Harvey Bell Award
    

My Field Day 2014 - Digital Station

As band captain of the digital station once again, I had two important goals for 2014. The first was to beat last year's score (and targeted 500 contacts compared to 243 last year). The second and far more important goal was to lose the competition for the coffee pot award, which I won handily last year due to antenna and software problems. Fortunately this year things went better and there was more competition so I lost by a mile.

The antenna setup was much easier using the club's radial-free Cushcraft R8 instead of my 30 year-old Butternut HF6V. By Friday evening we had it up, tested and made a couple of DX contacts on 15 metres. We also strung up a home made 40m dipole which I'd built and tuned as an inverted V during my diving trip to Florida in April. True to theory, in the dipole configuration the antenna tuned a bit higher in the band but with about 2:1 VSWR on the digital subband of 40m and 3:1 on 15m it was well within the capabilities of my tuner. The club tri-bander was also available but we soon decided that it would need some repair work before it could be used again, so we set it aside for the event.

Another advantage over FD 2013 was a year's experience with my transceiver. My first contact on that transceiver was on Field Day 2013 and since that time it has logged another 5000 or so, probably about 1/2 of those in one digital mode or another.

Start-up was not without challenges, though. Digital operation requires an audio interface, rig control, PTT, etc. etc and the software didn't work quite right at the beginning causing a few minutes delay that was quickly resolved. I'd brought my docking station to provide extra USB ports and used every single one of them. The worst of the problems was that input monitor switch on the audio interface became set by accident and caused a sharp feedback sound on transmit that took a few minutes to locate, but we were shortly up and running RTTY on 15 metres.

Unfortunately Brian VE3IBW and I didn't get the QSO rate we were looking for, partly because of band conditions and partly because there was less RTTY activity than expected, so by about 6pm we were well short of the QSO rate we needed to be to hit our target. We had started on 15m but had trouble finding new RTTY stations to work so we went to 20m to work some more. After a while 20m became unproductive so I went over to the 40m CW station and talked to John VA3JI who was the operator at the time to let him know that I was going to try 40m and to let me know if he was getting any QRM. Fortunately there was no QRM even though we were operating at the maximum power for our class and the next 12 hours or so was entirely on 40 and the QSO rate started to pick up.

As night fell the tent filled up with mosquitoes and other annoying insects so Publius VE3XS commandeered the bug zapper from the (now closed) kitchen which made short work of them, and surprisingly didn't cause any QRM. On my list for next year is to bring my own zapper.

By 3AM however, the doldrums set in once again so in desperation I took a break to configure FLDIGI (software for digital modes) with N1MM. Having access to the Internet via my cell phone really helped get it up and running. Once configured, we went to PSK and spent most of the remaining time in that mode. There were many more PSK operators and we really started to make hay, even though the sunshine was still hours away. By the time Brian returned at 6:30 AM I was able to turn the station over to him with just 25 contacts to go to beat the previous years' high water mark.

The other change we made this year was to use a home-made dipole and an additional antenna. On 40m it seemed to work better than the Cushcraft so we turned the R8 over the GOTA station and ran the dipole for most of the remainder of the contest.

I went home to get a few hours of sleep and when I got back to the site at around 1PM I found that Brian had had an outstanding morning on PSK and we were closing in on 300 contacts. By the end we'd reached 309 QSOs using two modes on 3 bands, a new high water mark to beat in Field Day 2015. Next year we are thinking about using a second receiver for spotting unworked stations and maybe setting up for 80 metres as well. The multi-band capability of the digital station really helped rack up the points. In the picture below, you'll see the Coffee Pot Award being presented to someone other than me.



With the great weather, great food (Thanks Peter!), great organization (Thanks Steve!) and great company (Thanks everyone!) it was all in all an excellent weekend.

YRARC Board Meeting July 15th, 2014 - Minutes

Meeting held in the lower room of the Magna Centre. Called to order at 19:02. Chaired by Chris VE3NRT. Board members attending: Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, John VA3JI, Eric VE3EB, Barry VA3LLT, Geoff VA3GS, David VA3DCY. Board members absent: Steve VE3UT. Club members attending; Bob Rennie VA3BSJ

1. Review of the agenda as proposed by Chris VE3NRT (attachment #1)
   
2. Adoption of June 17th board meeting minutes
   
   • Motion 2014-07-15-01 by Geoff VA3GS to adopt minutes as published in the Splatter blog, seconded by Rob VE3RQB. Motion carried.
3. Election of officers – President, Vice-President, Treasurer, and Secretary
   
   • By acclamation, Chris VE3NRT is President
     
   • By acclamation, Rob VE3RQB is Vice-President
     
   • By acclamation, John VA3JI is Treasurer
     
   • By acclamation, Chris VA3DXZ is Secretary
     
4. Appointment of committee chairs with responsibilities as described in the document “Board Responsibilities” (Attachment #2)
   
   • Governance - Chris VE3NRT is chair with support from Chris VA3DXZ
     
   • Membership and Activities– Geoff VA3GS with support from Barry VA3LLT
     
   • Public Service– Eric VE3EB is chair with support from David VA3DCY
     
   • Facilities: It was decided that the proposed facilities committee be split into two separate committees; Property and Repeaters.
     
     • Property– Rob VE3RQB is chair with support from Barry VA3LLT
       
     • Repeaters – chair position remains open at this time
       
   • Motion 2014-07-15-02 by Geoff VA3GS to disband 2013-14 committees and to establish the above noted committees / chairs, seconded by John VA3JI. Motion carried.
     
5. Governance
   
   • Insurance
     
     • Review of the report from John VA3JI concerning club insurance coverage
       
     • Motion 2014-07-15-03 by Chris VA3DXZ to allocate up to $1,000.00 for renewal of the existing policy covering the communications trailer, seconded by Geoff VA3GS. Motion carried
       
     • Motion 2014-07-15-04 by Chris VA3DXZ that the tower trailer not be towed, or deployed until further notice, seconded by John VA3JI. Motion carried
       
     • Motion 2014-07-15-05 by John VA3JI, to establish an ad hoc committee responsible for making a recommendation to the board on insurance coverage, seconded by Geoff VA3GS. Motion carried
       
   • Budget Priorities
     
     • There was a discussion on the proposed budget lines
       
     • Treasurer is looking for input from committee chairs with their estimates prior to next meeting
       
6. Facilities – Go Kit Storage
   
   • It was noted that Brad VE3HII is relocating and no longer able to store and manage the Go Kits on behalf of the club
     
   • Motion 2014-07-15-06 by Geoff VA3GS that the property chair be empowered to orchestrate the removal, storage, and management of the Go Kits, taking into consideration the needs of Emcomm and Public Service, seconded by David VA3DCY. Motion carried
     
7. Public Service
   
   • Upcoming events
     
     • Newmarket Jazz Festival Aug 1st -4th – Still many volunteers needed to support this event
       
     • Remembering Renata Walk Aug 24th
       
     • Sharon Temple; Ilumination Sept 5th
       
   • Recognition
     
     • There was a discussion and exchange of ideas on what the club could do to recognize the support of the club member volunteers for public service events. Participation in events will be tracked this year for the purpose of recognizing the volunteer contributions of our members
       
8. Membership
   
   • Tracking
     
     • Chris VA3DXZ will send the current membership list in the club files to all board members
       
     • The membership committee will create a welcome letter for new members, a membership form to capture all necessary information
       
     • Membership will be tracked using excel
       
   • Advertising
     
     • Discussion concerning advertising and the suggestion that brochures be distributed to local libraries
   • Presentations for the fall meeting schedule
     
     • September – Echolink and IRLP demo
       
     • Membership committee to solicit ideas from the club for subsequent meetings
       
9. Other business
   
   • Motion 2014-07-15-07 by Geoff VA3GS that an additional $75.00 is allocated to motion 2014-04-01-03, to bring the total amount approved for the tower trailer to $3,575.00, in order that the trailer could be outfitted with 4 jacks, seconded by David VA3DCY. Motion carried
     
   • So that it is recorded in the minutes, Steve VE3UT was appointed to the board following an email motion raised by Chris VA3DXZ, seconded by Rob VE3RQB, and following voting via email, was declared carried July 7, 2014
     
10. Motion 2014-07-15-08 by Chris VA3DXZ to adjourn meeting, seconded by John VA3JI. Motion carried.
    

Minutes, YRARC Board of Directors - 2014-06-17

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:02. Chaired by Chris VE3NRT. Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, John VA3JI, Eric VE3EB, Steve VE3EZ, Barry VA3LLT, Geoff VA3GS. Board members absent; Richard VE3NSD, Publius VE3XS. Board member elect attending; David VA3DCY. Club members attending; Russell VE3WTR, Steve VE3UT.

1. Adoption of agenda
   
   • Motion 2014-06-17-01 by Geoff VA3GS to adopt the agenda as proposed by Chris VE3NRT (Attachment #1). Seconded by John VA3JI. Motion carried.
2. Adoption of May 20th, 2014 board meeting minutes
   
   • Motion 2014-06-17-02 by Geoff VA3GS to adopt minutes, seconded by Rob VE3RQB. Motion carried.
3. The chair VE3NRT welcomed David VA3DCY (newly elected to the board) and congratulated Rob VE3RQB, Geoff VA3GS, Eric VE3EB on their re-election to the board, and thanked Steve VE3EZ (outgoing board member) for his many contributions to the board
   
4. Chris VE3NRT facilitated a round table discussion whereby the board members commented on their observations from the past term and suggestions for the future.
   
   • General state of repeaters and in particular YRC, repeater troubleshooting expertise, possible future Trillium grant, membership and support for community events were noted as areas to apply greater focus in the future.
5. Chris VE3NRT provided an outline of board activities
   
6. Finance Report – John VA3JI
   
   • Balance at the end of May $21,430.14
     
     • Disbursements; $341.44 AGM BBQ, Field Day $848.60, Storage container shelving $80.00, Tower Trailer $3,453.12, QSL Card Postage $100.57
       
     • Revenues; $50.00 dues
       
   • Balance as of Jun 17 [Amount available to members on request to club secretary]
     
   • John VA3JI advised the board of the planned upcoming expenditures Hamfest $7,000, Field Day $350, Communications trailer insurance $873, General liability insurance $600, QSL cards $400, communications trailer repairs $300 (all figures are estimates and exclude revenues for Hamfest)
     
7. Field Day – Steve VE3UT
   
   • The planning and preparation for field day was going well, the tower trailer was on site at Al’s Tack Shop and ready for operation.
8. Communications Trailer – Rob VE3RQB
   
   • The brackets for the weight distribution system were re-installed using the funding directed for that purpose under Motion 2014-05-20-06
     
   • Tongue weight was measured at the highway 400 weigh scales May 31st and found to be 814 lbs which exceeds the 600 lb tongue weight limit common on most pickup trucks. With the weight distribution system, the tow vehicle’s tongue weight limit typically increases to 1,200 lbs providing a reasonable margin of safety to cover additional loading that may be present in the trailer in the future.
     
   • As a result of the analysis, the need for the weight distribution system was confirmed.
     
   • Motion 2014-06-17-03 by Rob VE3RQB that Steve VE3UT be added to the list of individuals authorized to tow the communications trailer pending instruction to be provided by Steve VE3EZ, seconded by Chris VE3DXZ. Motion carried.
     
   • Rob VE3RQB reported that the installation of the HF antenna on the Helo Mast should be modified to ensure that in the event that the Helo Mast is deflated, the Helo Mast cannot dislodge from the HF antenna mast. Rob VE3RQB to investigate and come back with a recommendation.
     
   • Motion 2014-06-17-04 by Geoff VA3GS to allocate $632.97 to cover 50% of Russell’s VE3WTR out of pocket expenses (Refer to attachment #2) incurred doing the recent communications trailer renovations, seconded by Steve VE3EZ. Motion defeated.
     
9. Tower Trailer - Rob VE3RQB
   
   • Project is complete, and the trailer has been deployed to the field day site
     
   • Steve VE3UT indicated that the field day site property owners would consider storing the tower trailer on the property at no expense to the club.
     
10. Membership Drive – Steve VE3EZ
    
    • The QSL cards were printed and 550 cards were mailed Monday June 16
11. Events – Eric VE3EB
    
    The Girl Guides, Aurora Street Festival, and Mount Albert events went well
12. Emcomm – Russell VE3WTR
    
    • Request for the communications trailer to be deployed for ARES Day at Radio World 9am-4pm
      
      • Motion 2014-06-17-05 by Eric VE3EB to approve the transport of the trailer out of York Region, seconded by Barry VA3LLT. Motion carried.
13. New Business
    
    • Mileage reimbursement – Geoff VA3GS
      
      • Item withdrawn by Geoff
    • Motion to approve trailer insurance – John VA3JI
      
      • Item withdrawn by John
      • Motion 2014-06-17-06 by [name not recorded] to allocate $180.00 for a 5 year renewal of the YRARC.org domain, seconded by Steve VE3EZ. Motion carried
14. Motion 2014-06-17-07 by Chris VA3DXZ to adjourn meeting, seconded by Geoff VA3GS. Motion carried. Meeting adjourned at 9:05pm
    

Links of the Month, May 2014

The following links were submitted by club members. I hope you find the interesting and useful.

• ARRL Field Day Locator [Steve VA3SRV]
  
• Resurrection of the ISEE-3 satellite [Steve VA
  
• CHIRP open source radio programming software. Too bad it doesn't support my IC-7100. [Patrick VE3WST]
  
• Decoding radiosonde telemetry with RTL-SDR. [Steve VA3SRV]
  
• Man Found In Hara Arena, Days After Hamvention Ends [Steve VA3SRV]
  
• The Eclipse Software Development Framework Video (used on project night) [Matt VA3MGN]
  
• Information on C structures [Brad VA3HII]
  
• Recording of an "Anvil Screamer", a thunderstorm related phenomenon [Steve VA3SRV]
  
• Problems with the kicksat satellite [Steve VA3SRV]
  

Minutes of the May 2014 Board of Directors meeting

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:07. Chaired by Chris VE3NRT

• Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Publius VE3XS, John VA3JI, Eric VE3EB, Steve VE3EZ, Barry VA3LLT, Geoff VA3GS
  
• Board members absent; Richard VE3NSD
  
• Guests attending; none
  

1. Agenda was approved as proposed by Chris VE3NRT with the addition of the two email motions;
   
   • 2014-04-24-01 Email Motion - Movement of trailer out of region
     
   • 2014-04-28-01 Email Motion - Trailer Renovations
     
2. Adoption of April 4th, 2014 board meeting minutes
   
   • Motion 2014-05-20-01 by Chris VA3DXZ to adopt minutes, seconded by Publius VE3XS. Motion carried.
   • Finance report John VA3JI –
     
     • Income; $200.00 for the sale of the old tower, $75.00 for 3 memberships
       
     • Disbursements; $529.15 for Go Kit Items, $2,401.25 for purchase of the storage container
       
     • Balance [Available to members from Secretary on request]
       
     • John VA3JI reported that an earlier Motion for $500.00 for Go Kit materials was recorded in the minutes with the incorrect motion number.
       
     • Motion 2014-05-20-02 by John VA3JI to amend the earlier motion numbered 2013-11-19-04 for allocation of $500.00 for Go Kit items to 2013-12-17-04 seconded by Chris VA3DXZ. Motion carried.
       
     • Motion 2014-05-20-03 moved by Geoff to increase funding allocated under motion 2013-12-17-04 for go kits by $29.15, seconded by John VA3JI. Motion carried.
       
   • Motion 2014-05-20 -04 by Chris VA3DXZ to recognize and confirm approval of 2014-04-24-01, an email motion approving the movement of the communications trailer out of region, seconded by Eric VE3EB. Motion carried.
     
   • Motion 2014-05-20 -05 by Chris VA3DXZ to recognize and confirm approval of 2014-04-28-01, an email motion approving certain renovations to the interior of the communications trailer, seconded by Rob VE3RQB. Motion carried.
     
   • Trailer Weight Distribution System – Rob VE3RQB
     
     • Rob VE3RQB reported that the weight distribution brackets on the tongue of the communications trailer were damaged during towing for the recent renovations and subsequently removed without prior approval of the board.
       
     • In response to a concern raised that the weight distribution kit was not compatible with the braking system on the trailer, Rob VE3RQB provided a report from D.D. Eagles & Sons (see attachment #2), (the installer of the weight distributor kit), noting the manufacturer of the kit; Reese Hitch, had confirmed that the weight distribution kit would present no issue. Problems arise when a sway control system is used. In the case of the club’s trailer, a sway control system has not been installed nor used.
       
     • Motion 2014-05-20 -06 by Eric VE3EB to allocate up to $300.00 to repair the weight distribution system in accordance with the recommendation of the trailer committee, seconded by Geoff VA3GS. Motion amended by John VA3JI to request a written validation by the installer that the system meets or exceeds the manufactures recommendations, seconded by Chris VA3DXZ. Motion carried.
       
     • Rob VE3RQB recommended that the generator be removed from the trailer during towing, until such time that the weight distribution system is repaired.
       
     • Motion 2014-05-20-07 moved by Barry that Steve VE3EZ, Chris VA3DXZ, Bill VE3QB, and Rob VE3RQB, be solely authorized to tow the trailer until the trailer committee has reviewed / amended the trailer policy to ensure the club's interests are protected. Seconded by Publius VE3XS. Motion carried.
       
     • Motion 2014-05-20-08 by John to request that the board seek cost recovery for the damage to the weight distribution system. Seconded by Rob VE3RQB. Motion defeated.
       
   • Tower Trailer – Rob VE3RQB
     
     • Discussion concerning modifications of the new tower necessary to install it on the existing tower trailer
       
     • It was noted that the existing tower trailer was originally a Toronto Police tower trailer
       
     • The trailer committee suggested that only the 3 inner sections be used to reduce weight
       
     • Rob will call out for volunteers, to disassemble the new tower
       
   • Storage unit – Rob VE3RQB
     
     • The storage container was purchased (see attachment #3) and delivered to site. Rob VE3RQB will donate a lock. Property manager will hold one key and club secretary will hold second key.
       
     • Barry VA3LLT will begin work on interior shelving
       
   • Bylaws – Eric VE3EB
     
     • Bylaws have been distributed to the club secretary who will distribute to club members on request
       
     • The secretary reported that there have been no requests for a copy of the bylaws
       
   • Membership drive – Steve VE3EZ
     
     • The draft version of the post card was presented for feedback. Edits will continue for the following week at which time Steve VE3EZ expects to finalize the design
       
     • Steve VE3EZ provided a budgetary cost estimate totaling $762.00 including tax to produce and mail 500 cards. He will secure additional quotes prior to the next general meeting.
       
     • Steve VE3EZ will send the mailing list for review and comment.
       
     • Motion 2014-05-20-09 by Geoff GS to go to general membership with a motion to allocate up to $800.00 for membership drive seconded by John VA3JI. Motion carried.
       
   • IRLP – John VA3JI
     
     • IRLP was brought on line 4 weeks ago but is presently down due to a lightning strike. System will be back online once the internet access is restored
   • Field Day
     
     • Chris VE3NRT & Steve VE3UT to meet to discuss details
   • Harvey Bell Award
     
     • The Harvey Bell award nominations were reviewed and a winner was selected by majority vote of the board. The winner will be announced at the AGM
   • Events update – Eric VE3EB
     
     • Eric noted the upcoming events, all of which are on the calendar on the club web site WWW.YRARC.org
   • AGM Food
     
     • Motion 2014-05-20-10 by Barry VA3LLT to allocate the $50 in addition to the amount allocated for food for the 2013 AGM.
     • Seconded by Rob VE3RQB
       
   • Motion 2014-05-20-11 by Eric VE3EB to adjourn meeting, seconded by Geoff VA3GS. Motion carried at 21:10
     

Guide to using IRLP and Echolink on VE3YRC

After a long cold winter John VA3JI has at last been able to climb his tower and complete the installation of the VE3YRC IRLP/Echolink node at his house and it is working well. It is simple to use and the following guide will take through through the steps of looking up your destination repeater or operator and connecting it to the VE3YRC repeater.

IRLP - The Internet Radio Linking Project

The operator accesses an IRLP "Node" by using DTMF (touch-tone) tones sent by radio. First, look up the node number that you want to contact. A list of current nodes can be found on the IRLP web site.

Once you have decided which node to call, listen to the repeater (VE3YRC on 147.225+, PL Tone 103.5) to ensure that it is clear and ask if the repeater is in use. Announce the node that you are about to call and then enter the node number (i.e. hold the microphone PTT down and then use the keypad to enter the 4 digit number)

For example to connect to VE3RPL in Parry Sound DTMF 2480f it will reply "Connected to VE3RPL"

NOTE: If your node is already connected to another node or reflector, the repeater will announce that "your node is currently connected to [ID of the connection]") In this case ask if anyone is still using the connection before dropping it with the off code 73

Once connected and after hearing the confirming voice ID, wait at least 5 seconds before transmitting as the following conditions may occur:

• The link may be in use, and your command may have occurred between transmissions.
  
• If the voice ID of your node is longer than the voice ID of their node, the connection will not be made until the ID is fully played.
  
• Their computer may be slower and take longer to process the connection than yours.
  

Press and hold the PTT for a second and then announce your presence and your intention, such as you are calling someone specifically or just looking for a chat with another amateur in that city.

If no response is heard, announce your call and your intent to drop the link and then enter the OFF code 73. Please do not transmit DTMF commands without first giving your call-sign. Not only is this courteous it may be required by law in one of the countries that might be connected to the reflector.

Some nodes are configured so you cannot connect to them if that repeater is active. In this case you will receive the message "The node you are calling is being used locally" If you receive this message wait 5 or 10 minutes and then try again. If you stay connected to a node and there is no activity on your repeater for 4 minutes, the connection is automatically terminated with a spoken disconnect message on both nodes.

If unsure that local node is working you can perform a audio loopback check. Node 9992 will reply "IRLP reflector 9992 active". Cancel with 73

Don't forget if you require any more detailed information visit the official IRLP web site.

EchoLink Operation

The EchoLink system is similar in many ways to IRLP and the same operating etiquette needs to used. The main variation is that you can not only connect to remote repeater but also to another amateur's computer system. Like IRLP, you access EchoLink using DTMF tones using a node number that you can look up on the EchoLink homepage.

Entering Node Numbers

To enter a node number (for the Connect or Query by Node commands), enter the 4, 5, or 6-digit node number. If the specified node is not among the stations currently logged on, EchoLink will say "Not Found".

Examples

These examples assume that the default DTMF codes are configured on the local repeater, as they are with VE3YRC

To connect to node number 9999 (the echo test reflector) enter: #9999

EchoLink responds with: "Connecting to conference E-C-H-O-T-E-S-T" followed by: "Connected", because 9999 is the node number of conference server "*Echotest*".

For example to connect to VE3RAK enter: #2068

EchoLink responds with: "Connected to VE3RAK" (if the node is not busy)

To disconnect use 73 like with IRLP

******Note: Because we are using an ECHOIRLP combination only one of Echolink or IRLP can be used at one time ******

Please support your local repeaters VE3YRA, VE3YRC and VE3YRK by becoming a member of the York Region Amateur Radio Club!

Minutes: YRARC Board of Directors Meeting April 15th, 2014

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:00. Chaired by Chris VE3NRT. Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Richard VE3NSD, Geoff VA3GS, Publius VE3XS, John VA3JI, Eric VE3OIC, Steve VE3EZ. Board members absent; Barry VA3LLT. Guests attending; Carlos VA3CAZ, Russell VA3WTR

1. Agenda
   
   • Agenda as proposed by Chris VE3NRT (Attachment #2)
     
   • Motion 2014-04-15-01 by Rob VE3RQB to adopt agenda seconded by Richard VE3NSD . Motion carried.
     
2. Adoption of Feb 18, 2014 board meeting minutes
   
   • Motion 2014-04-15-02 by John VA3JI to adopt the minutes of the Mar 18th board meeting seconded by Publius VE3XS. Motion carried.
3. Treasurer's report John VA3JI
   
   • Current balance [Available to members upon request to club secretary]
4. Richard VE3NSD
   
   • Announced that he is stepping down from Community Events / Public Service leadership
     
   • Eric VE3OIC volunteered to take over until the end of his term in June 2014 with assistance from Geoff VA3GS
     
5. Old Business
   
   • Tower Trailer – Rob VE3RQB
     
     • Rob VE3RQB towed the tower trailer to Tricked Toys where the tower was removed from the trailer. Rob VE3RQB then returned the trailer to the York region yard
       
     • Contact at York Region yard is Scott Stover [phone numbers in secretary's minutes]
       
     • Tower is on Mark VE3SDF’s trailer at his home
       
     • Tower was weighed to estimate scrap value which is estimated to be $50-$75
       
     • Rob is in need of the key for the trailer storage boxes
       
     • Chris VE3NRT will coordinate with Steve VE3EZ load new tower on the tower trailer
       
   • Trailer Emcomm – Russell VA3WTR
     
     • Russell VA3WTR presented a letter (attachment #3) outlining proposed improvements / upgrades to the trailer to improve functionality and increase storage capacity at the front of the trailer
       
     • Recommendations were discussed and debated. Concerns were raised about the costs and discussion ensued about reducing the scope of work and associated costs
       
     • Decision made by the board to authorize Russell VA3WTR to undertake the improvements that can be done without added cost utilizing donations of the members
       
     • Work to be undertaken in region
       
   • Storage Container – Rob VE3RQB
     
     • The ground is too wet to place the container in the next 2-3 weeks
       
     • Bruce VE3BV needs to have the material in the garage moved out within the next two weeks
       
     • Rob proposed renting a storage unit for one month as an interim solution to allow us to move the material from Bruce VE3BV’s home while we wait for the proper ground conditions to move the container
       
   • By-laws – Eric VE3OIC
     
     • Eric and Geoff will be meeting to finalize the draft amendment
       
     • At the next general meeting, Eric and Geoff will announce the availability of the final draft and schedule for voting in the fall. Copies will be made available to paid up club members. Members requesting a copy will be asked to contact the club secretary Chris VA3DXZ at secretary@yrarc.org
       
   • Hamfest – Geoff VA3GS
     
     • Motion 2014-04-15-04 by Geoff VA3GS to relocate the Hamfest to Markham Fairgrounds, seconded by Eric VE3OIC.
       
     • Geoff VA3GS presented the rental agreement for discussion
       
     • Secondary Motion 2014-04-15-04b by Publius VE3XS to study the historical Hamfest financial statements, seconded by John VA3JI. Motion not carried.
       
     • Secondary Motion 2014-04-15-04c by Steve VE3EZ to amend Motion 2014-04-15-04 to include a review of the historical Hamfest financial statements in order to do a better job in 2014. Seconded by John VA3JI. Motion carried.
       
     • Discussion concerning the 2013 Hamfest profits. John VA3JI voiced his concern to the chair that the discussion was once again questioning if there were errors in the accounting. Geoff VA3GS addressed the chair to say that he accepts full responsibility for the Hamfest. John VA3JI noted that he had reviewed the figures at the request of the board more than once and confirmed the numbers were accurate. This point was accepted and the discussion then focused on how to do a better job this year. The following points were discussed:
       
       • More focus and resources needed on promotion and sale of the tickets for the grand prize draw
         
       • Need to improve security around ticket sales and cash boxes.
         
       • Eric VE3OIC proposed to dedicate a board meeting to discuss management of the 2014 Hamfest
         
       • John VA3JI suggested a leader for each function and that the float would be split among leaders and delivered by the treasurer
         
   • Membership Drive – Steve VE3EZ
     
     • Steve VE3EZ reported that the mailer is still on track for a final draft at next meeting
   • IRLP – John VA3JI
     
     • Eric VE3OIC will help John VA3JI to fabricate a new cable
6. Field day – No update
7. Harvey Bell Award – Chris NRT
   
   • Secretary will consolidate nominations and send to the board for review at the next board meeting
8. Upcoming Community Events – Eric VE3OIC
   
   • See attachment #1
9. Motion 2014-04-15-05 by Chris VA3DXZ to adjourn meeting, seconded by Rob VE3RQB. Motion carried at 21:10
   

ATTACHMENT #1 – Community Events

1. MADD Poker Ride Event, May 25, 2014
   
   • Newmarket (City Hall) west to Tottenham road area (tentative route)
     
   • Call out is for 8-10 Hams
     
   • Trailer Needed
     
2. Girl Guide Event, May 31, 2014.
   
   • Call out is for 4-6 HAMs
     
   • Good opportunity to show off the trailer, provide demos and “sell” Amateur Radio.
     
   • The Girl Guides of Canada, Ontario Council are holding a huge Province wide rally on Saturday May 31. Anticipated attendance is 5-8 thousand. We already have 3000 + members registered and the deadline isn't until May 2.
     
   • We were wondering if the club would be interested in setting up a ham radio display and demonstration where the girls could come by and see things and perhaps even try and contact people.
     
   • The event is being held at Canada's Wonderland, in the Kingswood Theatre Section. This section is blocked off from the public for the day and only Girl Guide members will be allowed in this section. (except of course, the presenters, demonstrators, etc.). We have checked with the officials at Wonderland and though they have a 'no radio' policy they have told us that we can go ahead and set this up with no issues using the radios.
     
   • I know that 3 (or 4) years ago, when we held our last Rally Day at Ontario Place in Toronto, there was a HAM display set up where the girls could see and use equipment throughout the day (under the supervision of the licensed Hams).
     
   • The day starts for the girls at 9:00 am and ends at 4:00. The presenters would have to be there earlier of course, to set up. I can get those details later for you. Girl Guides event May 31 Wonderland
     
   • Trailer Needed
     
3. Aurora Street Festival Sunday June 1, 2014
   
   • (Opening and closing)
     
   • Call out is for 14-16 Hams
     
   • Trailer Needed
     
4. Mt Albert Sports Day, June 7 (Tentative)
   
   • 5K run and Parade
     
   • Call out is for 6-8 Hams
     
   • Trailer Needed
     
5. Remembering Renata - Walking Across Canada, Sunday August 24
   
   • This was a new event for our club last year and our first opportunity to extend our support to a deserving organization; Eating Disorders of York Region (EDOYR). Few people know that eating disorders have the highest mortality rate of all mental illnesses but sadly, our healthcare system does not adequately fund the needs of the community. We can & did help make a difference!
     
   • Chris VA3DXZ is coordinating. Call out is for 4-5 hams
     
   • Trailer Needed
     
6. Newmarket Jazz Festival, August 1, 2, 3 & 4, 2014
   
   • Newmarket Community Centre
     
   • Many HAMs for multiple shifts (details to follow)
     
   • Trailer Needed
     
7. AL's Ride August 3rd, 214
   
   • Al’s Tack Sop, Vandorf Side Road
     
   • Call out is for 10-12 Hams
     
   • Trailer requested but not Needed!
     
8. Coming soon…
   
   • Sharon Temple events (2-3)
     
   • CIBC Run for the Cure
     
   • Markham Santa Parade
     
   • Newmarket Santa (Freelance Hams via Don Matthews)
     

• MIT finds kid building amazing things from junk. [Bill VA3QB]
  
• Blog by Warren VE3WPX
. [Chris VE3NRT]

• Amateur Radio Computer Compatible Networks; A wealth of information about networks, including MESH, can be found here. [Klaus VE3KR]
  
• Avoiding the instinct to help in emergencies. Advice on preparation and decision making. [Patrick VE3WST]
  
• Lunar Orbital Image Recovery Project. [Patrick VE3WST]
  
• Returning the International Sun Explorer to Earth orbit. [Patrick VE3WST]
  
• Barrie Area Ham Radio Media Coverage. [Russell VA3WTR]
  
• Repeater launched on balloon. [Steve VA3SRV]
  
• Kicksat project. [Steve VA3SRV]
  
• Bio of Edward Samuel Rogers, who operated as 3BP from Newmarket. [Steve VA3SRV]
  
• Source for breadboard jumper wires. [Steve VA3SRV]
  
• Ham Band reallocations in the UK. [Steve VA3SRV]
  
• Amateur developed SDR software assists in search for MH370. [Steve VA3SRV]
  
• RI1ANT Operations from Antarctica. [Steve VA3SRV]
  
• Centimetre resolution GPS. [Don VE3IXJ]
  
• Cars are more electric than you think. [Don VE3IXJ]
  

New YRARC Calendar

The most comprehensive, up-to-date and detailed club calendar is now available. Thank you Eric VE3OIC for starting it. The club web site menu now links to it under the Calendar entry.

Minutes, YRARC Board Meeting, March 18th, 2014

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:00. Chaired by Chris VE3NRT

• Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Barry VA3LLT, Steve VE3EZ, Geoff VA3GS, Publius VE3XS, John VA3JI, Eric VE3OIC
  
• Board members absent; Richard VE3NSD
  
• Guest attending; Steve VE3UT
  

1. Agenda
   
   • Agenda as proposed by Chris VE3NRT (Attachment #1)
     
   • Motion 2014-03-18-01 by Geoff VA3GS to adopt agenda seconded by Barry VA3LLT. Motion carried.
     
2. Adoption of Feb 18, 2014 board meeting minutes
   
   • Motion 2014-03-18-02 by John VA3JI to adopt the minutes of the Feb 18th board meeting seconded by Geoff VA3GS. Motion carried.
     
3. Treasurer's report John VA3JI
   
   • Report detailed bank balance and transactions in February. Information is available to members upon request.
     
   • 1 cheque outstanding for 88th Baden Powell. Geoff, VA3GS, will ask them to cash it.
     
4. Old Business
   
   1. Antenna Trailer – Rob VE3RQB
      
      • Contractor is estimating 20-30 hours at $70.00 per hour plus an estimate of $1,000 for material for outriggers, all plus HST. Rob VE3RQB intends to be there to assist
        
      • Discussion concerning how high the tower could be deployed with/without outriggers and/or guy wires. It was agreed that outriggers should be included for added safety. There was an agreement that the board would create a policy to set out the maximum deployable height with and without guy wires to ensure safe operation of the tower trailer. There was further discussion about whether a mechanical means could be installed to limit the deployed height of the tower. This idea will be discussed with the contractor.
        
      • Motion 2014-03-18-03 by Eric VE3OIC to bring to the membership a motion to authorize $3,500 for services and materials rendered by Trick Toys to repair the antenna trailer (outriggers, and other modifications) to make it ready for field day and other events, seconded by Geoff VA3GS. Motion carried.
        
   2. Bylaws – Eric VE3OIC and Geoff VA3GS
      
      • Updated draft to be finalized and sent to board members by Mar 19th
        
      • Comments by the board required by Mar 26th
        
      • The bylaw committee will communicate through the Splatter Blog and Yahoo group that interested club member should contact the club secretary for a preliminary copy of the bylaws for review prior to the AGM, not withstanding that the Preliminary draft will also be sent to the membership 3 weeks prior to AGM
        
      • Publius VE3XS will send membership list to the club secretary to validate club members requesting a copy of the preliminary draft
        
   3. Hamfest Location – Geoff VA3GS
      
      • Geoff is targeting Nov 8th
        
      • Location is not finalized.
        
      • Geoff has requested a quote from Markham Fairgrounds
        
      • Geoff is looking for additional parking that could be made available near the Newmarket Community Centre
        
   4. Storage – Rob VE3RQB
      
      • Quotation for 20’L x 8’W x 8.5’H “construction grade” container is $1,700.00
        
      • Peter VE3PBT has volunteered to store the unit on his property
        
      • Costs range from $225 to $290 to transport the container to Peter VE3PBT’s property
        
      • Geoff to research monthly storage costs so the board can compare an upfront purchase option vs on-going rental fees for storage
        
   5. Field Day Budget – Steve VE3UT
      
      • Steve VE3UT presented the field day budget. Very slight increase planned over 2013 expenditure.
        
      • Motion 2014-03-18-04 by Geoff VA3GS to allocate $1,200 for Field Day expenses seconded by Rob VE3RQB. Motion carried.
        
   6. Membership Drive – Steve VE3EZ / Publius VE3XS
      
      • Steve presented a mock up of the proposed mailing card for feedback
        
      • There was a discussion concerning the anticipated increase in postage costs planned by Canada Post. It was agreed that if the cards were mailed prior to the increase, they would arrive far too early to be effective in drawing amateurs out to field day. It was agreed that the cards would be mailed 3 weeks before field day.
        
   7. Status of IRLP – John VA3JI
      
      • Tower is inaccessible. John will repair cable and re-locate the antenna as soon as he can access the tower.
        
5. New Business
   
   1. Harvey Bell Award – next steps – Chris VE3NRT
      
      • One nomination has been received
        
      • Chris VE3NRT will send a reminder note
        
   2. YRARC QSO Award – support from the board – Chris VE3NRT
      
      • Chris VE3NRT will create a form listing club members and bands for interested members to use to track points
        
   3. Life Membership Award Criteria
      
      • Wording in the current Bylaws was reviewed and deemed acceptable for its purpose
   4. Equipment Donation from VE3RTO – Chris VE3NRT
      
      • VE3RTO is a silent key who’s son donated his amateur equipment to YRARC
        
      • Proposal by Chris VE3NRT to lend (or rent cheaply) the equipment to a newly licensed amateur or failing that, to be sold with funds to go into the club treasury
        
      • Geoff VA3GS to come back with a suggested recipient
        
      • In the mean time the equipment will be held by the club and be made available for loan to club members
        
6. Motion 2014-03-18-05 by John VA3JI to adjourn meeting, seconded by Rob VE3RQB. Motion carried at 21:02
   

March 2014 General Meeting - Minutes

Meeting held at the Sharon Temperance Hall. Called to order at 19:32. Chaired by Chris VE3NRT

1. Introductions completed. 35 members and 1 guest in attendance
   
2. Minutes Feb 4th general meeting; motion by Richard VE3NSD to approve the minutes, seconded by John VA3JI. Motion carried.
   
3. Reports
   
   1. Treasury – John VA3JI
      
      • Balance is [Available to members on request]. Two memberships paid in February otherwise no other transactions in the month
   2. Field Day – Steve VE3UT
      
      • Peter VE3PBT has volunteered to run the kitchen this year. Peter VE3PBT has prepared a menu and Steve VE3UT will provide an estimate of the number to be accommodated for dinner.
        
      • Location: Preference is to continue using the field behind Al’s Tack Shop
        
   3. By-law Committee – Geoff VA3GS, Eric VE3OIC
      
      • Minor clean up and corrections completed. Member input has been consolidated. There is a concern that in its current form, there will be insufficient time at the AGM to discuss and vote on all the proposed changes. The by-la committee has proposed to hold a town hall meeting for interested members to review all changes with a goal to finalize the list of changes to be put to a vote at the AGM.
   4. Trailer – Barry VA3LLT
      
      • New RCMP tower, spoke with manufacturer of tower stripped down trailer $17K
        
      • Looking at old trailer, RCMP tower is 300lbs vs old tower is ~1,000 lbs.
        
      • Rob VE3RQB, Barry VA3LLT and welding contractor went to look at the old trailer. The Welder will supply an estimate. The trailer will not be moving until there is an okay from the BOD to do the work.
        
      • If estimate is approved, the target is to have the trailer fitted with new tower for field day.
        
4. Member QSO awards – Bob VE3WY
   
   • Started June 2006 9pm however, only one certificate issued to date. The goal is to work as many York region amateur club members on as many bands as possible. There was a strong show of interested hands at meeting. Club members are encouraged to review the rules and begin making QSO’s. Bob VE3WY will issue certificates at the general meetings. Bob’s presentation will be placed on the Splatter Blog.
5. Project Night – Brad VE3HII, Steve VASRV
   
   • Brad VE3HII presented an overview of his and Steve VA3SRV’s proposal to re-activate project night. The plan is to begin mid April. Project nights to be held at the Newmarket Girl Guides office or the Newmarket Community Centre on Wednesday evenings 7-9pm. Looking for a minimum of 6 participants. Initial project will be an introduction to micro controllers with the objective to build a simple proto typing system estimated to cost between $30 and $50. Presentation will be posted on the Splatter Blog.
6. EMCOMM project Plan – Russell VE3WTR
   
   • Russell VE3WTR presented an update on EMCOMM activities and structure. EMCOMM is looking for volunteers. No specialized training is required. Looking for people to fulfill core roles, EOC site owners, or general responders. Presentation will be posted on the Splatter Blog.
7. Digital voice communications – Chris VE3NRT
   
   • Chris presented an overview of Open Source Digital Voice Communications. Presentation will be posted on the Splatter Blog.

Meeting adjourned at 21:14

IMS-100 Training

On Monday March 10 at 9:00 AM, a group of club members met in Newmarket to attend a training session at the York Region Headquarters building on Yonge St. This training was an introduction to incident management and was presented by Greg Stasyna of York Region Emergency Management. Some of you may know Greg from his other role, the commander of the military people that have been attending our Field Day for the past few years.

Greg presented this course to a class of 18 people including the four representatives of our club, Geoff (VA3GS), Richard (VE3NSD), Steve (VE3UT) and Bob (VE3WY). Greg's positive comments about amateur radio's role in emergency management were quite encouraging and showed amateur radio in a positive light to the region staff and guests present. The instruction explained ham radio in a support role and the command structure used during incidents and made for a very interesting and informative morning. The IMS-100 certification can be obtained from the province of Ontario by writing an online examination. A certification will be valuable for our members who may wish to participate in emergency radio communications support in the future.

There are higher levels of certification such as IMS-200, IMS-300 etc which we may be able to get trained for by the region in the future.

Steve VE3UT

YRARC Members QSO Awards Program

Thanks to Bob VE3WY for suggesting the resurrection of this program, introduced at 9pm on June 6, 2007. I've asked Publius to get a current membership list (first name and call) for each club member to keep track of their progress. Please join us on the 6 metre net Monday nights (and the D-RATS net immediately afterward) to get a head start.

The award is available to anyone. There are separate classes for members and non-members. Each group has the same objective, contacts with members on as many bands as possible.

• Purpose: Work as many different York Region Amateur Radio Club members on as many different amateur bands as possible.
  
• Contacts:Once per amateur band regardless of mode. Repeater contacts can be counted (no cross-band contacts)
  
• Exchange: Callsign and Name
  
• Eligibility: Must be a licensed amateur radio operator
  
• Two classes of award
  
  • Member: Must be current (at the time of log submission) paid up member or Life Member of the York Region Amateur Radio Club
    
  • Non-member: Any amateur who is not a member of YRARC
    
• Points: One point for each contact between club members
  
• Amateur Bands: 25 different amateur bands available
  
• Awards: Certificate for a minimum of 50 band-contacts. Endorsements available for additional multiples of 25 band contacts (e.g. 75, 100, 125, … )
  
• Presentation of certificates at club meetings
  
• Eligible contacts: From June 6, 2006 (9:00pm EDT)
  
• Submissions: log books not required – Honour System. Submit log pages to Bob Morton, VE3WY at meetings or by email.
  

YRARC Board Meeting - February 18, 2014

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:00. Chaired by Chris VE3NRT

Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Barry VA3LLT, Richard VE3NSD, Steve VE3EZ, Geoff VA3GS, Publius VE3XS, John VA3JI, Eric VE3OIC. Board members absent; None.

1. Agenda
   
   • Agenda as proposed by Chris VE3NRT (Attachment #1)
     
   • Motion 2014-02-18-01 by John VA3JI to adopt agenda seconded by Geoff VA3GS. Motion carried.
     
2. Adoption of Jan 21, 2014 board meeting minutes
   
   • Motion 2014-02-18-02 by Geoff VA3GS to adopt the minutes of the Oct 15th board meeting seconded by Steve VE3EZ. Motion carried.
3. Insurance Payments John VA3JI
   
   • Motion 2014-02-18-03 by John VA3JI that the board approves insurance payments made over the summer. Seconded by Publius VE3XS. Motion carried.
4. Spring Events – Richard VE3NSD
   
   • YRARC will support the MADD poker run, Sunday May 25
     
   • Support for first aid competition in Burlington Mar 2. Event to be supported by the Burlington Amateur Radio Club. A formal request was sent through RAC. Due to short notice YRARC Trailer cannot be dispatched but Richard VE3NSD will follow up to request clarification of the support needed.
     
   • Richard VE3NSD agreed to circulate a list of upcoming events
     
5. Storage: Bales Road Option - Richard VE3NSD
   
   • Russell VE3WTR advised Richard VE3NSD of the possibility of storing the trailer in a sheltered area of the Bales Road yard. Russell will be meeting with regional staff next week to discuss further.
6. Trailer committee report – Barry VA3LLT
   
   • Barry VA3LLT reported that he sourced pricing for a new antenna trailer. The estimate is $17,000.00 for a bare trailer. The committee is investigating whether the old trailer can be modified to accommodate the new tower.
     
   • Rob will bring a welder to inspect the existing antenna trailer to determine a few options to either repair existing trailer or refit existing trailer to accommodate the new tower.
     
7. Field Day – Chris VE3NRT
   
   • Review of board member’s planned participation in field day.
     
   • Steve VE3UT will be invited to attend an upcoming board meeting to report on Field Day
     
8. Membership and Recruitment Activities – Steve VE3EZ and Chris VE3NRT
   
   • Steve VE3EZ presented for feedback, a design for a “QSL card like” flyer that could be sent to licensed Amateurs.
     
   • Cards will be produced and mailed. Steve VE3EZ will secure cost estimates and finalize design and report back to the board
     
9. Hamfest 2014 – Geoff VA3GS
   
   • Decision on location must be made quickly.
     
   • Richard VE3NSD reported that Russell VE3WTR has been given an offer from Markham Fair Grounds at a discount vs the fees paid in 2012 to rent the Fair Grounds.
     
   • Richard VE3NSD will follow up to clarify the costs quoted and confirm if Nov 1st or the 8th is available.
     
10. Space Club ISS contact (May 4, 2014, Newmarket) – Geoff VA3GS
    
    • Geoff VA3GS has demonstrated amateur radio at the South Lake Hospital for the Space Club. There is an opportunity to participate again this year and to possibly make an ISS contact. Geoff is looking for volunteers to assist. Anyone interested should contact Geoff.
11. EmComm Go Kit Completion – Richard VE3NSD
    
    • Rob VE3RQB to contact Brad VE3HII and Dave VA3DCY to clarify what funding has been approved to complete the Go Kits.
      
    • A question was raised concerning the number of D-Star radios purchased by the club. John VA3JI will provide a list to the board, containing all of the radios purchased including serial numbers.
      
12. Treasurer’s Report
    
    • John VA3JI reported that we received $30 for memberships. Our balance is presently [Balance available to members upon request to club Secretary] with a cheque for $300.00 outstanding.
13. By-Law amendments - Geoff VA3GS
    
    • Geoff VA3GS asked board members to review his email and provide their feedback
      
    • Open discussion concerning the schedule to have proposed amendments to the club prior to the next Annual General Meeting
      
    • We will introduce an outline of the plan at the next General meeting
      
14. Motion 2014-02-18-04 by Geoff VA3GS to adjourn meeting, seconded by Rob VE3RQB. Motion carried at 21:01
    

6m Net - February 17, 2014

Just 5 of us this time, with Mike VE3FGU in the North and Chris VE3NRT at the South end for a longest path of 27km. Rob VE3RQB joined us for the first time having cobbled together a Bazooka running from inside his shack, and was copied at 5x1 by Chris VE3NRT but well over S9 by Mike. John VA3JI and Brian VE3IBW were all clearly audible which allowed for some casual conversation before signing off at 8:25.



After the net Chris and Brian had their first successful QSO with digital voice using FreeDV.

Chris, VE3NRT

February General Meeting - Minutes

Meeting held at the Sharon Temperance Hall. Called to order at 19:30. Chaired by Chris VE3NRT

1. Introductions completed. 32 members and 3 guests in attendance
   
2. Minutes Jan 7th general meeting; motion by Rob VE3RQB to approve the minutes, seconded by Brian VE3IBW. Motion carried.
   
3. President’s advisory committee – Chris VE3NRT is looking for volunteers for the president’s advisory committee. If interested please contact Chris.
   
4. Field Day 2014 - Steve VE3UT reported that the band captains are in place. Steve requested that the board place a priority on the tower trailer repairs. Chris reported that the board has set up a committee to work the issue. Barry VA3LLT is leading the committee. Steve indicated he is still looking into alternate public locations, such as the Ballantrae fire hall, and in Oak Ridges near the lake. Any other suggestions are welcome.
   
5. Treasurer’s report – John VA3JI reported that there were no transactions for the month of January. The balance at the end of January remains as it was at the end of December [balance available to members upon request].
   
6. 6 Meter Net - Chris VE3NRT reported that there has been good participation. The net has been running for 5 weeks and details can be found on the Splatter Blog
   
7. Splatter Blog – Chris VE3NRT did a demo of the splatter blog http://yrarc-splatter.blogspot.ca/
   
8. Emcomm Report - Richard VE3NSD reported on the Jan 30th RAC meeting held in Mississauga that he and Russell VA3WTR attended. New ARES programs can be expected. Russell has been named RAC EOC (emergency operations coordinator). Terry VE3ODM reported on the site readiness project kicked off by Emcomm. Phase 1 to consist of 4 sites, 3 ground sites plus the trailer. Emcomm has a designated member for each site who has committed to do an initial site survey, followed by regular inspections and basic maintenance. The designated member will be responsible for managing the interface between YRARC and the regional or municipal site contacts. Emcomm is looking for addition people to step forward to fulfill various roles in emergency communications. Next Emcomm meeting will be held next Thursday Feb 13, at 7pm.
   
9. Doug VE3VS reported that 2014 is the 100th anniversary of the ARRL and to celebrate there is a Centennial QSO Party underway in which W1AW will be operating portable in each state and most territories. Each week 2 states come on the air. This week it is Hawaii and Georgia, all bands, all modes.
   

• Break at 22:10
  
• Special guest Keith Goobie VA3YC to present the LSR system
  
• Meeting adjourned at 21:00