2017 YRARC Board of Directors Election

At the AGM on June 6, 2017 an election for new Board Members will take place. There are 10 positions on the Board, and each year we elect 5 new Board Members for 2 year terms. The terms of the following Board Members expire on June 30th. Board Members are permitted to stand for reelection.

• Barry VA3LLT
• Doug VE3ATP
• Chris VE3NRT
• Steve VE3UT
• John VA3JI

Nominations may be sent to the club secretary in advance of the AGM as well as at the meeting itself. Directors elected for 2 year terms in 2016 who will continue through to June 30th, 2018 are:

• John VE3IPS
• Eric VE3EB
• David VA3DCY
• Rick VA3VO
• Geoff VA3GS

73,

Chris VE3NRT

2015-2016 Board of Directors & Volunteer Posts

Below is the current board of the York Region Amateur Radio Club. Check out past boards.

Chris Sullivan	VE3NRT	President, Web Site, Blog, EmComm,
Steve Holland	VE3UT	Vice-President, Repeater
David Craig	VA3DCY	Secretary, Hamfest
John Iliffe	VA3JI	Treasurer
Rob Barnett	VE3RQB	Property
Eric Brown	VE3EB	Public Service
Geoff Smith	VA3GS	Hamfest, WYNSORC, Door Prize
Doug Peckhover	VE3ATP	Repeaters
Alf Burnham	VA3BLE	Membership
Barry Byrom	VA3LLT	EmComm, Trailer, Membership

The board also wishes to acknowledge the roles of the following volunteers.

Nick Visser	VE3NJV	Meeting Refreshments
Robert Galambos	VA3BXG	Emergency Coordinator
Bruce Clements	VE3BV	Technical Advisor
Don Matthews	VE3IXJ	Assistant Emergency Coordinator
Russell Walter	VE3WTR	Assistant Emergency Coordinator

If I have missed anyone please bring that to my attention and I will update this list.

Minutes - YRARC Board of Directors 2015-07-21

Meeting held in Multipurpose Room 1 of the Magna Centre. Called to order at 19:01. Chaired by Chris VE3NRT.

Board members attending:

• Chris VE3NRT, Steve VE3UT, John VA3JI, Geoff VA3GS, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Alf VA3BLE, Doug VE3ATP.
• Absent: Eric VE3EB.
• Club members attending: Chris VA3DXZ, Peter VE3PBT.

Review of the agenda as proposed by Chris VE3NRT. Moved by Geoff VA3GS, seconded John VA3JI to adopt the agenda without changes. Carried. [2015-01-21-01]

Pro-term chair and secretary for elections: Moved by Chris VE3NRT, seconded by Rob VE3RQB that Geoff VA3GS serve as pro-term char and secretary. Carried. [2015-01-21-02]

Elections:

• Chris VE3NRT, nominated for president by Steve VE3UT, moved Steve VE3UT, seconded John VA3JI, Carried. No further nominations for president.
• Steve VE3UT, nominated for vice-president by Rob VE3RQB, moved David VA3DCY, seconded Chris VE3NRT, Carried. No further nominations for vice-president.
• John VA3JI, nominated for treasurer by Barry VA3LLT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for treasurer.
• David VA3DCY, nominated for secretary by Steve VE3UT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for secretary.

All of the above agreed to serve, no other nominations were made and the positions were filled by acclamation. (There was no need for an election.) [2015-01-21-03]

Minutes: Moved by Barry VA3LLT, seconded by Geoff VA3GS to adopt minutes of the board meeting held on 2015/06 /10. Carried.            [2015-01-21-04]

Committees: The following were chosen to act as chairs and vice chairs for the following committees:

• Property: Rob VE3RQB
• Trailer : Barry VA3LLT
• Repeaters: Steve VE3UT, Doug VE3ATP.
• Hamfest: Geoff VA3GS, David VA3DCY
• Membership: Alf VA3BLE, Barry VA3LLT
• Events : Eric VE3EB
• EmComm: Barry VA3LLT, Chris VE3NRT
• Field Day: Steve VE3UT

Moved by Rob VE3RQB, seconded by John VA3JI. Carried. [2015-01-21-05]

Treasurer Report:

• John VA3JI reported as opening balance (2015/05/30) [Club members may request the bank balance by contacting the Club Secretary]
• Income $75.00, Expenditures  FD toilets $253.13 Repeaters $300.19 (total $553.31)
• Closing balance (2015/06/30) $14,807.40 (includes $205 prepaid dues for 2015/16).
• Upcoming expenses: Insurance $814.00, Trailer maintenance $100.00
• Future balance  [Club members may request the bank balance by contacting the Club Secretary]
• Moved by Geoff VA3GS, seconded by Barry VA3LLT to adopt the treasurer’s report. Carried. [2015-01-21-06]

Property:

• Rob VE3RQB reported the cost of the 'drive-on' anchor brackets exceeded the original quote. He has donated the excess cost of the brackets.
• David VA3DCY proposed to make trailer additions – add phone and data circuits, a new circuit breaker, receptacles, and an exterior mouse hole for miscellaneous cables/extensions.
• Moved by David VA3DCY, seconded by Geoff VA3GS to proceed, with the cost not to exceed $50.00  . Carried [2015-01-21-07]

Trailer Insurance:

• Moved by Barry VE3LLT, seconded by Rob VE3RQB to pay the trailer insurance $874.00, due in August. Carried. [2015-01-21-08]

Repeaters:

• Steve VE3UT reported the second battery charger at VE3YRC-C site appears to be defective. A Kenwood power supply is now installed to power the link radio at Yonge/Bloomington. All repeaters are currently linked. [2015-01-21-09]
• EchoLink has not been working for approximately 5 weeks. The current server has failed (and is both old and too large). It was suggested to use a Raspberry Pi for IRLP or a Klaus Rung thin client solution. Chris VE3NRT will investigate. [2015-01-21-09]

Events:

• Barry VA3LLT reported that volunteers are still needed for the Newmarket Jazz Festival. Contact Don VE3IXJ. [2015-01-21-10]

EmComm:

• There have been no recent meetings, and no report. [2015-01-21-11]

Membership

• Moved by Steve VE3UT, seconded by Geoff VA3GS that name plates for Harvey Bell award and the field day Melted Coffee Pot award be ordered. Cost not to exceed $50.00. [2015-01-21-012]

Field Day: 

• Steve VE3UT submitted the field day results and gave a preliminary report of field day results, with the official report to follow.  Steve VE3UT and Peter VE3PBT made the following observations about Field Day.

1. Field day food money collected from members should be handled by a 3rd party and deposited into the club bank account.
2. All money to purchase food should come from the bank account as an advance, not partly from the club and partly from participants.
3. Rent only one toilet next year to reduce costs
4. A better kitchen shelter is needed.
5. The club BBQ needs to be repaired, however it may be cheaper to purchase a new BBQ. [2015-01-21-13]

Other Business:

• Chris VE3NRT asked that committee chairs submit a preliminary budget for each     committee's estimated expenditures – due at the next meeting in August.
• Geoff VA3GS suggested a generator as a hamfest grand prize.
• Geoff VA3GS is looking at getting speakers for the fall meetings.

Meeting adjourned at 20:42. Moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.

The YRARC 2015-2016 Board of Directors

On Tuesday, June 2nd the club elected 6 directors for the 2015-2016 term, with four others continuing their two year terms into the new year. We're very pleased to welcome Alf VA3BLE and Doug VE3ATP to the Board. Reelected were Chris VE3NRT, Steve VE3UT, John VA3JI and Barry VA3LLT. While we're excited to have brand new members, we sad to see Chris VA3DXZ leave at the end of his term on June 30th, and thank him for his contribution as Secretary over the past two years.



In the picture (photo credit to returning member Jay VA3COW) are Alf VA3BLE, Doug VE3ATP, Eric VE3EB, Chris VE3NRT, Steve VE3UT, Geoff VA3GS, Barry VA3LLT, David VA3DCY and Rob VE3RQB. Absent VA3JI.

The last meeting of the old Board will be on June 16th with both our new directors requested to attend.

73,
Chris VE3NRT

Notice of Annual General Meeting

Take notice that the Annual General Meeting of the members of the York Region Amateur Radio Club, Inc., will be held at the usual meeting place, the Sharon Temperance Hall, 18974 Leslie Street, Sharon, at the usual hour of 7:30pm on Tuesday June 2nd, 2015 for the purposes of approving the financial statements for fiscal year 2015 and the election of directors to hold office for 2 years commencing July 1st, 2015.

Regular, family and life members are advised that they have the right to attend and vote in person at this meeting, in accordance with the usual rules of order, and further, in the event of a member’s absence, the member has the right to appoint a proxy to vote on his or her behalf. An appropriate form is included at the end of this publication. Members who are unable to attend the Annual General Meeting may complete, date and sign a proxy form, which must be delivered to the Secretary prior to the call to order of the Annual General Meeting, to be eligible for voting.

For those wishing to mail a proxy, please send it to Chris McGaffey, VA3DXZ, .

Dated this day May 11th, 2015 at Schomberg, Ontario.
Chris McGaffey, Secretary.

PROXY

The undersigned being a current member of the York Region Amateur Radio Club, Inc. hereby appoints


(Name of Secretary or other person) _____________________________________________ as proxy to attend the Annual General Meeting of the York Region Amateur Radio Club, Inc., on June 2nd, 2015 and vote on my behalf on each and any question brought before the assembly, or at any adjournment thereof, and I do hereby revoke and make void any former instrument appoint a proxy on my behalf.


Dated at _______________ this ___________ day of _____________, 2015.


Name and call of member (print) __________________________________


Signature of member __________________________________

YRARC General Meeting Minutes 2014-09-02

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:35. Chaired by Chris VE3NRT. 39 members and 2 guest in attendance.

1. Agenda
   
   • The agenda for the meeting was presented (attachment #1). Barry VA3LLT requested that an item be added to the agenda to discuss the trailer. Item was added.
     
2. Minutes of the last meeting:
   
   • Motion 2014-09-02-01 by Bill VA3QB to approve the minutes of the June 3rd General Meeting as published in the Splatter Blog, seconded by Barry VA3LLT. Motion carried.
     
   • Motion 2014-09-02-02 by Bill VA3QB to approve the minutes of the June 3rd Annual General Meeting as published in the Splatter Blog, seconded by Glen VA3AU. Motion carried.
     
3. Opening remarks:
   
   • Chris VE3NRT presented the new board, highlighting that there is still one open position to be filled.
     
     • Chris VE3NRT - President
       
     • Rob VE3RQB – Vice-President, Property
       
     • Chris VA3DXZ - Secretary
       
     • John VA3JI - Treasurer
       
     • Eric VE3OIC VE3EB – Events chair
       
     • Dave VA3DCY - Events
       
     • Geoff VA3GS – Membership, Hamfest, …
       
     • Barry VA3LLT - Property
       
     • Steve VE3UT – TBA…
       
     • Open
       
   • Club’s accomplishments of the last year
     
     • the purchase of a large storage container to house club property,
       
     • reconstruction of the tower trailer,
       
     • improvements to the communications trailer,
       
     • the basic license class,
       
     • the microprocessor project night, and
       
     • a very successful field day
       
   • Old news and gossip
     
     • Two letter calls OIC->EB, PIP->EZ
       
     • Brad VE3HII moved to Beeton
       
     • Chris VA3DXZ moved to Schomberg
       
     • Anthony VE3HIS put up a tower
       
     • Chris VE3NRT talked to his neighbour about maybe putting up a tower
       
     • Bruce retired to his country home in FN05
       
     • Hamfest back to Markham Fairgrounds
       
     • Equipment donations received
       
   • Goals for the coming year
     
     • Increase membership; Another class in the Spring, Marketing (mostly free) activities, Member survey
       
     • Another project night – Thanks Brad!
       
     • Special Event Station – 177th anniversary of the Toronto Rebellion
       
     • Community Service Tracking
       
     • Balanced Budget
       
4. Financial update, John VA3JI (Attachment #2)
   
   • FY 2015 Opening balance [available to members on request to Treasurer]
     
     • Income (July and August) $500.00
       
     • Disbursements (July and August) $1,215.70
       
     • Closing balance Aug 31st [available to members on request to Treasurer]
       
   • Pending items
     
     • Payments for field day
       
     • income for Hamfest tables
       
   • A special meeting will be called to approve the audit
     
5. Field day Steve VE3UT
   
   • Participation by members was up this year. A lot of fun had by many people.
     
   • Total score submitted to ARRL was 3,598, slightly higher than last year at 3,496 See Field Day report prepared by Steve VE3UT
     
6. Public service update Eric VE3EB
   
   • Eric thanked those people who volunteered their time over the summer to support the community events
     
   • Volunteers needed for upcoming events; Sharon Temple Illumination, Markham Fair, and CIBC Run for the Cure
     
7. Hamfest Geoff VA3GS
   
   • Hamfest is the largest fundraising event for the club and volunteers are needed to support the event
     
   • Don VE3IXJ thanked Russell VA3WTR for his work and support of the Markham Fair organizers which led to improved pricing for the club and the ability to relocate the Hamfest to the Markham Fairgrounds site
     
8. Communications trailer Barry VA3LLT
   
   • Barry reported that the communications trailer has been deployed to many public service events throughout the summer
     
9. 6m Net is still on 8PM Monday evenings at 50.135 USB
   

Meeting adjourned at 21:30 following a presentation by Don VE3IXJ on his work with portable repeaters. Don has been experimenting with the Surecom SR 328 Duplex Repeater Controller and the SR 112 Simplex Controllers interfaced to various HTs. The duplex controller is used with a Sinclair MR356E Duplexor (F1 458Mhz, F2 468Mhz).

YRARC Board Meeting July 15th, 2014 - Minutes

Meeting held in the lower room of the Magna Centre. Called to order at 19:02. Chaired by Chris VE3NRT. Board members attending: Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, John VA3JI, Eric VE3EB, Barry VA3LLT, Geoff VA3GS, David VA3DCY. Board members absent: Steve VE3UT. Club members attending; Bob Rennie VA3BSJ

1. Review of the agenda as proposed by Chris VE3NRT (attachment #1)
   
2. Adoption of June 17th board meeting minutes
   
   • Motion 2014-07-15-01 by Geoff VA3GS to adopt minutes as published in the Splatter blog, seconded by Rob VE3RQB. Motion carried.
3. Election of officers – President, Vice-President, Treasurer, and Secretary
   
   • By acclamation, Chris VE3NRT is President
     
   • By acclamation, Rob VE3RQB is Vice-President
     
   • By acclamation, John VA3JI is Treasurer
     
   • By acclamation, Chris VA3DXZ is Secretary
     
4. Appointment of committee chairs with responsibilities as described in the document “Board Responsibilities” (Attachment #2)
   
   • Governance - Chris VE3NRT is chair with support from Chris VA3DXZ
     
   • Membership and Activities– Geoff VA3GS with support from Barry VA3LLT
     
   • Public Service– Eric VE3EB is chair with support from David VA3DCY
     
   • Facilities: It was decided that the proposed facilities committee be split into two separate committees; Property and Repeaters.
     
     • Property– Rob VE3RQB is chair with support from Barry VA3LLT
       
     • Repeaters – chair position remains open at this time
       
   • Motion 2014-07-15-02 by Geoff VA3GS to disband 2013-14 committees and to establish the above noted committees / chairs, seconded by John VA3JI. Motion carried.
     
5. Governance
   
   • Insurance
     
     • Review of the report from John VA3JI concerning club insurance coverage
       
     • Motion 2014-07-15-03 by Chris VA3DXZ to allocate up to $1,000.00 for renewal of the existing policy covering the communications trailer, seconded by Geoff VA3GS. Motion carried
       
     • Motion 2014-07-15-04 by Chris VA3DXZ that the tower trailer not be towed, or deployed until further notice, seconded by John VA3JI. Motion carried
       
     • Motion 2014-07-15-05 by John VA3JI, to establish an ad hoc committee responsible for making a recommendation to the board on insurance coverage, seconded by Geoff VA3GS. Motion carried
       
   • Budget Priorities
     
     • There was a discussion on the proposed budget lines
       
     • Treasurer is looking for input from committee chairs with their estimates prior to next meeting
       
6. Facilities – Go Kit Storage
   
   • It was noted that Brad VE3HII is relocating and no longer able to store and manage the Go Kits on behalf of the club
     
   • Motion 2014-07-15-06 by Geoff VA3GS that the property chair be empowered to orchestrate the removal, storage, and management of the Go Kits, taking into consideration the needs of Emcomm and Public Service, seconded by David VA3DCY. Motion carried
     
7. Public Service
   
   • Upcoming events
     
     • Newmarket Jazz Festival Aug 1st -4th – Still many volunteers needed to support this event
       
     • Remembering Renata Walk Aug 24th
       
     • Sharon Temple; Ilumination Sept 5th
       
   • Recognition
     
     • There was a discussion and exchange of ideas on what the club could do to recognize the support of the club member volunteers for public service events. Participation in events will be tracked this year for the purpose of recognizing the volunteer contributions of our members
       
8. Membership
   
   • Tracking
     
     • Chris VA3DXZ will send the current membership list in the club files to all board members
       
     • The membership committee will create a welcome letter for new members, a membership form to capture all necessary information
       
     • Membership will be tracked using excel
       
   • Advertising
     
     • Discussion concerning advertising and the suggestion that brochures be distributed to local libraries
   • Presentations for the fall meeting schedule
     
     • September – Echolink and IRLP demo
       
     • Membership committee to solicit ideas from the club for subsequent meetings
       
9. Other business
   
   • Motion 2014-07-15-07 by Geoff VA3GS that an additional $75.00 is allocated to motion 2014-04-01-03, to bring the total amount approved for the tower trailer to $3,575.00, in order that the trailer could be outfitted with 4 jacks, seconded by David VA3DCY. Motion carried
     
   • So that it is recorded in the minutes, Steve VE3UT was appointed to the board following an email motion raised by Chris VA3DXZ, seconded by Rob VE3RQB, and following voting via email, was declared carried July 7, 2014
     
10. Motion 2014-07-15-08 by Chris VA3DXZ to adjourn meeting, seconded by John VA3JI. Motion carried.
    

2014/2015 Board of Directors

The YRARC Board of Directors for 2014/2015 are now in place. Members of the board are now:

1. David VA3DCY
   
2. Chris VA3DXZ
   
3. Geoff VA3GS
   
4. John VA3JI
   
5. Barry VA3LLT
   
6. Eric VE3EB
   
7. Chris VE3NRT
   
8. Rob VE3RQB
   

Meetings will be held on the 3rd Tuesday of each month, starting with July 15, 2014. The July and August meetings will take place at the Magna Centre, 395 Mulock Drive in Newmarket, in Board Room #1. For the remainder of calendar year 2014 the meetings will be in Multi-Purpose Room 1 in the same building. Location is t.b.d. for 2015, but it is expected to continue to be in Multi-Purpose 1 at this time.

I also regret to inform you that Richard, VE3NSD, tendered his resignation to the board in June due increased demands on his time and availability. On behalf of my fellow directors I would like to thank him for his contribution to the board.

The board will consider appointing directors to replace Richard and fill the additional vacancy (due to the election of only 4 of the 5 vacancies at the last AGM) in the coming weeks.

73,
Chris VE3NRT