Showing posts with label ARES. Show all posts
Showing posts with label ARES. Show all posts

Saturday, 4 January 2025

YRARC in 2025

We begin 2025 with a new insurance program from Radio Amateurs of Canada (RAC), our national organization, which provides general liability, property and some directors' and officers' coverage. While the liability insurance is more expensive than our commercial carrier, it provides greater coverage and most important, insurance not only for the club but for its members. As described by RAC, members of both YRARC & RAC receive liability coverage for all their amateur radio activities (albeit with certain exclusions for high risk activities), and YRARC members who are not also members of RAC will be covered while participating in club-sponsored activities (like field day or public service).

The board also reviewed our existing property coverage and determined that while our coverage of the trailer and its equipment are adequate, the repeater equipment has excessive coverage. This has been corrected, and along with the better rates offered by RAC, we were able to significantly reduce the premium without increasing our exposure. This money can be put to better use for repeater & trailer maintenance and upgrades and for that purpose we have created a reserve fund, which will be increased over time annually as our income permits.

During the summer our web site provider decided to remove the low-cost option we were using, effectively tripling the cost of maintaining the web site. We decided to move the site to a private server using a WordPress platform and this is about to launch. It should also be easier for the site's contributors to keep content up to date.

2024 was a good year for the club. In 2023 we started training new amateurs again and those new hams have become active participants in the club. In January we welcome on of those new hams, Rose VE3SFP, to the board of directors. Her official duties will be determined at the board's January meeting. 

We also had our first hamfest since 2019. With rising costs of venues, it was scaled down from last decade's events at the Markham Fairgrounds, which is now priced beyond viability, but it met our participation and financial goals. Thanks go to the many club members who contributed to its success, and to Jan VE3ZYL for organizing it.

Our ARES Team, along with interested club members, were busy in 2024 with two major exercises and several training classes, including IMS (Incident Management System) levels 200 and 300 classes that were held by the Region of York Emergency Management Office, and ACS (Auxilliary Communication Service) training by Jason Tremblay of RAC. We're looking forward to expanding the core ARES team in 2025 along with some additional preparedness initiatives.

Eric VE3EB and all the public service volunteers had their busiest year ever with events. Not only is this fun to do, and good training, but it provides an immense benefit to the club's image in the community. This pays dividends in attracting new members and winning the support of other organizations in the community. Thanks go to the many volunteers who stepped forward to help.

At the close of 2024 we also mourn the loss of former member David Oman VE3HCR in September.

At the start of 2025 we are looking forward to welcoming new hams, putting some new initiatives into action, and getting together with friends old and new for some ham radio fun.

Wishing everyone a safe, healthy & prosperous 2025,

Chris VE3NRT
President, York Region Amateur Radio Club

Friday, 21 August 2020

General Meeting: September 1st, 2020

The club's next general will be held on Tuesday, September 1st on-line at 7:30pm. We will have the usual format of the business meeting followed by the presentation. This month's presentation topic will be Winlink. The meeting link will sent to all club members several days prior to the meeting.

Saturday, 3 March 2018

Minutes - YRARC General Membership Meeting 2018-02-06

Meeting held in the Sharon Temperance Hall. Called to Order at 19:30 by Chris VE3NRT. Total members and guests attending: 38.
  1. Welcome & Introductions: Chris VE3NRT
  2. Trailer and Membership Report: Barry VA3LLT.
    • The club trailer was used at Winter Field Day, and a small clean-up is needed.
    • We have a total of 73 paid members, including life members.
  3. Trailer Item Purchase: Steve VE3UT. MOTION: To approve payment of $28.24 for a USB to RS232 adaptor, purchased for the D- Star radio in the club trailer. Moved Steve VE3UT, seconded Rick VA3VO. Carried.
  4. Adoption of minutes from 2017/12/05 and 2018/01/02. Moved Brian VE3IBW, seconded Steve VE3UT. Carried.
  5. Treasurer's Report: Charles VA3TTB. Due to an incompatibility between a USB drive and a computer, there was no official report, only a verbal summary.
  6. Insurance: Charles VA3TTB. We have 3 insurance policies, liability insurance, trailer road insurance and directors insurance. Charles is investigating getting us coverage at better rates.
  7. Public Service: Eric VE3EB.
    • There are planned events for the year 2018, including but not limited to, the Mount Albert Run, the Newmarket Music Festival, the Aurora Street Sale, Run for the Cure, and various events at the Sharon Temple.
    • We participated at the recent 2nd Markham Scouts Winter camp. Steve VE3UT, Geoff VA3GS and David VA3DCY set up on the Friday (in winter conditions). On Saturday Geoff VA3GS and David VA3DCY introduced younger youth to Morse Code and the phonetic alphabet. For the older youth, Eric VE3EB and Brian VE3IBW demonstrated APRS and digital modes with the help of Steve VE3EZ (who was off site).
  8. Winter Field Day: Steve VE3UT
    • WFD weekend was on January 27 and 28. Set up started on Friday with the club trailer, Steve VE3EZ's trailer and one section of the summer shelter. We operated as 3Oscar (maximum 3 transmitters at one time and Outdoors).
    • In 2015 our score was 3573, in 2017 our score was 6348 and for 2018 we claimed 10,690. The total number of QSOs were 239 with a multiplier of 7, for a QSO score of 2345. We claimed 1500 bonus points each for non-commercial power (generators), operating outdoors, away from home and a minimum of one satellite QSO. We made 3 Satellite QSOs (although only 1 counted).
  9. Repeaters: Steve VE3UT. VE3YRA was off the air recently due to a failed power supply. It was returned to air using a temporary supply. A replacement supply will arrive soon.
  10. ARES (EmComm) Report: Don VE3IXJ. The UHF frequencies used on the cross-band repeaters at the EOCs, may conflict with digital frequencies. Don is working to resolve the situation.

Break: 20:10 – 20:25

Guest Speaker: Alex VE3ASE

Topic: Amateur Radio Satellites.

It can be inexpensive to start working satellites with a minimum of equipment. Alex started with a simple 'tape measure' yagi and a dual band handheld radio. Satellites can be worked regardless of band conditions, since they are worked with line of sight VHF and UHF communications. The satelites are in low-earth orbit (not geosynchronous orbit like communications satellites) and have a 10 to 20 minute maximum window when they can be 'seen'.

FM satellites operate on 1 cross-band channel, and like a terrestrial repeater, allow only one QSO at a time. Linear satellites have a 50 to 100 kHz bandwidth and allow multiple SSB/CW QSOs.

For FM satellite operation, the handheld radio should be capable of full duplex operation, first to ensure you are actually being heard by the sattelite and secondly to be able to respond quickly to a QSO. Alternately 2 separate radios could be used. Because of the satellite movement, you can expect a doppler shift, so at least 5 pre-programmed transmit and receive frequencies are necessary – (2 lower, 1 on frequency, 2 higher). In addition, a voice recorder is necessary to record the exchange in the QSO. In order to know when satellites will be 'visible', satellite pass prediction software is invaluable.

The most critical antenna is the downlink antenna. It should be a high gain Yagi. While the antennae can be hand-held, it can also be permanently mounted, and motor driven as done by Brad VE3HII. The setup can also be more expensive.


Sunday, 4 February 2018

YRARC General Meeting - Minutes 2017-12-05

Meeting held in the Sharon Temperance Hall. Called to Order at 19:30 by Chris VE3NRT. Total members and guests attending: 27
  1. Welcome & Introductions: Chris VE3NRT
  2. Adoption of minutes from 2017/11/07. Moved Rick VA3VO, seconded Jack VA3UU. Carried
  3. Ontario VHF Association: Bob VE3WY; The Ontario VHF Association is having a 1 day meeting in June, with antenna testing in the morning, and technical talks in the afternoon, followed by dinner. Bob asked if we as a club would host the event.
  4. ARES Report: Mike VA3MCT; The recent SET in Markham was based on a 5 day power outage. Messages were passed using only simplex communication, however hand written messages using standard voice relaying are slow, and not the way to go forward. Eric VE3EB and others are experimenting with Fldigi to transfer messages of UHF and HF. Steve VE3UT and others have tested D-Star to transfer messages. John VE3IPS would also like to encourage the use of NVIS antennae for short range HF links.
  5. Treasurer’s Report: Charles VA3TTB; There was no working projector and no definite treasurers report, just figures from memory. Charles spoke about a proposed project night Arduino antenna analyzer. He has been sourcing parts for the project, and the cost should be approximately $100.
  6. Repeater, Winter Field Day Reports: Steve VE3UT; The D-Star VHF repeater is off the air until further notice. The antenna has a 4:1 VSWR. Steve asked for a headcount of potential WFD participants, to estimate refreshment requirements (approximately 10 to 12). Proposed bands for operation will be 160m, 80m, 40m and 20m...Phone, CW and digital modes. Rob VE3RQB wanted to know when the 'brag messages' on the repeaters would be lowered when there was a conversation in progress.
  7. Public Service Report: Eric VE3EB; There are still items remaining from the estate of Bernie VE3OTR. John VE3POJ is disposing of the assets. Contact Eric for details.
  8. Hamfest Report: Geoff VA3GS; Geoff thanked all who were involved with the Hamfest. He also noted that as of December 1, all cell phones can be unlocked without charge for the unlock code.
  9. Membership Report: Barry VA3LLT; We have a total of 70 paid members including life members.
  10. Name Tags: Doug VE3VS;Anyone a name tag, please contact Doug. When there are enough orders, the name tags can be made. There is a DXpedition at the Galapagos Islands, and Doug received his Vimy 100 certificate.

Meeting adjourned at 20:15. Moved Rick VA3VO, seconded Jack VA3UU. Carried.

The Christmas party followed the business meeting.

Friday, 15 December 2017

Minutes - YRARC General Meeting 2017-09-05

Meeting held in the Sharon Temperance Hall. Called to Order at 19:30 by Chris VE3NRTTotal members and guests attending: 42
  1. Welcome & Introductions – Chris VE3NRT. Adoption of the Minutes from the 2017/05/02 and 2017/06/06 general meeting postponed until October.
  2. Public Service – Brian VE3IBW for Eric VE3EB. Past events included the Canada Day celebration at the Sharon Temple and the Newmarket Music Festival. We received a $600 honorarium for our participation at the music festival. Upcoming events include the Sharon Temple Illumination on September 8 and Weaving Words, also at the Sharon Temple on September 17. Run for the cure is on October 1 and we will need 10 to 14 volunteers to run this event.
  3. Treasurer’s Report – Charles VA3TTB. Charles stressed the need to pay our dues and support the Hamfest, since we have many expenses including insurance and rental costs for the Hamfest which occur throughout the year.
    • Opening Balance 2017-09-01 [available to members on request to club secretary]
    • Income: None
    • Expenditures: None
    • Closing Balance 2017-09-01 [available to members on request to club secretary]
  4. Hamfest – Geoff VA3GS. Our annual hamfest will be held on November 4 at the Markham Fairgrounds. This year we will use Hall 2 as the entrance as before, and this year, all exhibits will be in Hall 1. We will need lots of help, on Friday for preparation, on Saturday morning to run the event and also for tear down. When we do the cleanup, we save ourselves money.
  5. Ham Classes – Geoff VA3GS. Information about upcoming classes – TBD.
  6. Summer Field Day – Steve VE3UT
    • Steve gave a quick summary of Summer Field Day, noting that it was a success with many bands operated, more QSOs and a record breaking number of Satellite contacts. This was in spite of having to shut down early because of severe weather.
    • Plans are underway to hold Winter Field Day in January with details to follow.
    • We have been invited to attend a Scout Winter Camp, the weekend before WFD. This will be a 'low key event'.
    • We have also been asked to participate at a Scout JOTA camp at Woodland Trails (Kennedy Rd north of Bloomington) on October 21.
  7. Repeaters – Steve VE3UT. The IRLP node should be working within a few weeks.
  8. Co-ax and 6m Net – Johnn VA3JI. John has some 7/8” Heliax available, and would also be willing to reactivate the 6m Net if there is sufficient interest.
  9. ARES / EmComm – John VE3IPS, Mike VA3MCT. There is a GTA SET on Saturday October 14. York Region will be holding an emergency exercise on Wednesday and Thursday November 15 and 16. The scenario will involve a simulated 5 day power outage and will be at the Markham EOC. Check-ins are encouraged during the event.
  10. Co-ax and TV tower – Doug VE3VS. Doug has some co-ax and TV tower sections available.
Break 20:30 – 20:45 Guest Speaker Grant VE3XTV – “Amateur TV Repeaters”. Grant talked about his amateur TV repeaters. He has plans for a hybrid analogue/digital repeater and spoke about some of the challenges and potential obstacles in getting his repeater up and running. For the moment the repeater input would accept analogue signals, and the repeater output would be a digital signal. Much of the equipment used would be old broadcast equipment, available at bargain prices, along with some custom made items. Future plans are for an all digital repeater.

Meeting adjourned at 21:30.

Saturday, 8 October 2016

October ARES/EmComm Meeting - Change of Location

Due to a scheduling conflict the Town of Newmarket has advised us that our usual meeting place is not available for the EmComm meeting on Thursday, October 13th. They have provided an alternate location at the Old Town Hall, 460 Botsford Street, Newmarket. The November meeting will return to the Newmarket Community Centre at 200 Doug Duncan Drive.

Chris VE3NRT

Monday, 9 May 2016

YRARC at the York Region Emergency Preparedness Fair

The club participated in the York Region Emergency Preparedness Fair on May 4, 2016. This was held at York Region Headquarters in Newmarket. Nine club members participated this year. Although the "target audience" this year was regional staff, the general public was also welcomed. Quite a few people expressed interest in amateur radio and we pointed out how ham radio "is there" when other means of communications go down. Many asked if ham radio was on the ground in Fort McMurray, Alberta right now. We also mentioned the recent earthquakes in Ecuador and amateur radio activity there. All stations were activated in the trailer and some QSO's were made including DStar QSO's on VE3YRK with England and U.S.A. (a mobile in WV).

Participants this year: Geoff VA3GS, Cec VA3HE, Barry VA3LLT, Rick VA3VO, John VE3IPS, Rob VE3RQB, Terry VE3ODM, Bruce VE3BV, Steve VE3UT

YRARC Trailer in front of York Region HQ

CEC VA3HE and Steve VE3UT

John VE3IPS, Barry VA3LLT, Rick VA3VO and Rob VE3RQB

Wednesday, 23 March 2016

Minutes - YRARC Board of Directors Meeting 2015-12-15

Meeting held in the Magna Centre, multi purpose room 1.
Called to Order at 19:00 by Chris VE3NRT

Board members attending: Chris VE3NRT, Steve VE3UT, John VA3JI, Geoff VA3GS, Eric VE3EB, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Doug VE3ATP and Alf VA3BLE.
Others attending: none
  1. Agenda: Chris VE3NRT. Agenda adopted without changes.
  2. Minutes: David VA3DCY. Moved by Steve VE3UT, seconded by Barry VA3LLT to accept the minutes of the 2015/10/20 BoD meeting. Noted by Alf VA3BLE that item 7b Membership, should be changed to read “60 voting members and 64 paid members” (not 64 paid members). Amendment moved by Rob VE3RQB, seconded by Eric VE3EB. Carried
  3. Treasurer's Report: John VA3JI.
    • Opening balance 2015/12/01
    • Income: Refund Markham Fair $502.51 (Hamfest overpayment)
    • Expenditures: Hamfest facilities $4,901.35
    • Food for Dec. meeting $209.82
    • Trailer maintenance: $28.28
    • Balance 2015/10/20 [Available to club members on request to secretary]
    • Moved by John VA3JI seconded by Eric VE3EB to adopt the treasurer's report. Carried.
  4. Web site: Chris VE3NRT reported that the club web site has been hacked due to a Joomla problem and has been temporarily shut down.
  5. Repeaters: Steve VE3UT.
    • Note that VE3YRK has failed (today). Steve will investigate.
    • Steve proposed that we purchase two Low Loss PWRGates at $49.95 US each for the repeaters at Bloomington and Richmond Hill.
    • Motion 2015-12-15-5 moved by Steve VE3UT, seconded by Barry VA3LLT that we allocate $200 for the purchase of two Low Loss PWRGates to include shipping, exchange, duty and cables. Carried.
  6. Go Kits: Barry VA3LLT is trying to locate all of the D-STAR go kits and confirm the accuracy of the equipment list. Plans are to recall all kits for the January general meeting. Members will be asked to bring kits in their possession or arrange to have the kits bought to the January meeting.
  7. EmComm:
    • Rob VE3RQB expressed concern that Russell VA3WTR is not a paid member and may be involved with EmComm activities.
    • Chris VE3NRT noted that the club bylaws do not allow non-members to operate club equipment.
    • Steve VE3UT enquired could non-Canadian amateurs be club members [Ed: Yes - but according to the club by-laws to be a voting member the member must hold a Canadian amateur radio licence]
  8. Membership: Alf VA3BLE reported on paid memberships to date. We now have 63 voting members and 67 paid members.
  9. Hamfest: Geoff VA3GS proposed 2016-11-05 as the date for next year's hamfest at the Markham Fair grounds. This is the same date as the Markham Fair's banquet which will be in hall #1, avoiding the problems from this year with 2 events happening at the same time.
  10. Winter Field Day: Steve VE3UT asked how much interest there was in holding Winter Field Day this coming January – there was little board interest. It was noted that last year's site was noisy (RF, not acoustic) and we had very few contacts. The membership will be asked to comment at the January meeting. It was suggested that we not repeat Winter Field Day until we find a better site. We might possibly try to participate in the Canada Winter Contest in December 2016, perhaps at the Bales Rd location.

Monday, 21 March 2016

Minutes - YRARC Board of Directors Meeting 2015/11/17

Meeting held in the Magna Centre, multi purpose room 1. Called to Order at 19:00 by Chris VE3NRT. Board members attending: Chris VE3NRT, Steve VE3UT, Geoff VA3GS, Eric VE3EB, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Doug VE3ATP and Alf VA3BLE. Absent: John VA3JI. Others attending: none
  1. Agenda: Chris VE3NRT. Amendment to remove item 4a since it was covered in the Oct meeting. Adopted as amended, moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.
  2. Minutes: David VA3DCY. Moved by Geoff VA3GS, seconded by Alf VA3BLE to accept the minutes of the 2015/10/20 BoD meeting. Carried
  3. Treasurer's Report: None since John VA3JI was away.
  4. By-laws: Chris VE3NRT reported updates are continuing. Alf VA3BLE provided an updated list of members.
  5. Meeting Rooms: Chris VE3NRT has booked the multi purpose room #1 at the Magna Centre for board meetings for 2016. January 19, February 16, March 15, April 19, May 17, June 21, July 19, August 16, September 20, October18, November15 and December20.
  6. Property
    • Rob VE3RQB reported that the cost of a 20 ft x 12 ft (approx) canopy from Cameron Canopies, would cost approximately $750 to $800. Web site 905-772-5901 2808 Haldimand Rd. 9, RR #1 York, Ontario, N0A 1R0
    • Motions 2015-10-20-1 moved by Barry VA3LLT, seconded by Eric VE3EB to approve $200.00 for ongoing general repairs to the trailer. Carried
  7. Repeaters
    • Steve VE3UT. Suggested the purchase of 2 West Mountain PWRgate PG40 to be installed at the VE3YRC VHF site at Yonge/Bloomington. The cost is $139.95 USD or available at Radio World for $180 Cdn each ($360 for a pair). Chris mentioned there is a less expensive Low Loss PWRgate with reduced current capabilities.
      We also need 4 batteries for the VE3YRC UHF site in Richmond Hill.
    • It is possible the the VE3PIC site 146.670 may be available. The current site operator has approached the club through Steve VE3EZ and has suggested that the site may be available for a Yaesu System Fusion repeater. The repeater is located in Uxbridge at an elevation higher than VE3RPT and has excellent coverage. There is however a co-channel repeater in New York State that can also be heard in the GTA. In a show of hands, the majority of the board agreed to investigate further, to see if the offer to use the site is valid and to take the matter to the club membership for further discussion. The call VE3YRF (Fusion) is available.
    • IRLP/Echolink: Chris VE3NRT has ordered an audio dongle for the Raspberry Pi. Motion 2015-11-17-5b moved by Barry VA3LLT, seconded by Steve VE3UT to spend $17 for an audio dongle for the Raspberry Pi. Carried.
    • There was a discussion on the cost of electricity to the site owner, with the D-STAR radios running with reflector traffic all day. One suggestion was to writing code to turn off the transmitter, and another suggestion was to change to switching power supplies.
    • Repeater maintenance. Motion 2015-11-17-5c moved by Geoff VA3GS, seconded by Rob VE3RQB to allocate $200 for ongoing repeater maintenance. Carried.
  8. Events and public Service
    • Eric VE3EB reported on the meeting following the SET. The EmComm group was enquiring how to obtain funds for APRS for sending messages. It was explained that they just need to ask, with an explanation of why funding is needed.
      It was also suggested that we publish our frequency list for other ARES groups to use.
    • Meeting Rooms: Chris VE3NRT has booked hall #4 at the Newmarket Community Centre for EmComm meetings for 2016. January 14, February 11, March 10, April 14, May 12, June 9, September 8, October 13, November 10 and December 8.
    • Public Service and awards: Eric VE3EB reported that we did not participate in any Santa Claus parades, and there are no events planned until April 2016.
      Motions 2015-10-20-2 moved by Geoff VA3GS, seconded by Rob VE3RQB to approve $325.00 for food at the December meeting. Carried.
  9. Membership
    • Meetings: Geoff VA3GS reported that the January meeting will be 'junk-in-the-trunk', February will be a travelogue, March will be Mike VE3MKX speaking on fraud, and April and May are still undetermined.
    • Alf VA3BLE reported on paid memberships to October 12. We now have 60 voting members and 64 paid members.
    • Hamfest: Geoff VA3GS reported it will cost approximately $5000 to rent the site, leaving us with approximately $2500 in profit.
  10. Other business
    • Eric VE3EB noted the club D-STAR radios are programmed with the club call signs, and should be the user's call sign when loaned to club members. 5 memories are avialable. Eric will distribute instructions on how to change call signs in the radios.
    • Doug VE3ATP asked if there is any further use for, or plans to proceed with a MESH network, in response to an inquiry from Bob VE3WY

Wednesday, 7 October 2015

Jerry's Journal: Emergency Preparedness and Cross Band Repeat

Jerry's Journal: Emergency Preparedness and Cross Band Repeat

Don VE3IXJ has been very active in adding portable repeater capability to our arsenal of public service and emergency preparedness gear. Looks like YRARC isn't the only club using this method of increasing our portable communications capability. VE6AB is also active in this area.

Wednesday, 16 September 2015

Digital Technologies at EmComm Meeting

Last Thursday's EmComm at the Newmarket Community Centre had some special guests. These were Ian Snow VA3QT and Rick Harrison VE3NV. Rick, who is the ARES Section Emergency Coordinator for the GTA, addressed the group on coordination issues and opportunities across the 5 GTA ARES/EmComm Groups, while Ian gave a presentation and demonstration of Winlink.

Ian VA3QT speaks with Bonnie from the Canadian Red Cross with Rick VE3NV in foreground

Ian's Winlink Presentation
In addition to Winlink, Ian included MESH networking in his presentation and brought along a familiar-looking device similar to the one that Matt, VA3MGN built a couple of years ago.


Bonnie's canine friend didn't find the Winlink presentation as fascinating as the rest of the ARES team.

Don VE3IXJ, Bonnie and Rick VE3NV.
From left to right: MESH node, transceiver with tuner, and PACTOR modem for HF data communications

Thursday, 10 September 2015

ARES/EmComm Meeting Tonight

Tonight's meeting is being held at 19:30 EDT at the Newmarket Community Centre, 200 Doug Duncan Drive, Newmarket.



Agenda

  1. Welcome / Intros – Group
  2. Cross Channel Repeater/Don (10 Min.)
  3. Rick Harrison VA3NV (GTA Section Emergency Coordinator) (50 Min.)
    • Intro
    • Discussion on GTA SET - November 7th, 2015.
  4. Ian Snow. (60+ Min). VA3QT has been a Winlink SYSOP since 2004. In his presentation he will summarise the K4REF video What is Winlink. Ian recommends that you view this video before his presentation in order to maximise time for a practical demonstration of RMS Express.


    This software is intended for Windows 7/8 (Windows 10 seems to work too). XP has been overtaken but works if appropriate .NET files are installed.
    • Winlink Demo/Information
    • Digital discussion
    • Q & A

Monday, 31 August 2015

2015-2016 Board of Directors & Volunteer Posts

Below is the current board of the York Region Amateur Radio Club. Check out past boards.

Chris Sullivan VE3NRT President, Web Site, Blog, EmComm,
Steve Holland VE3UT Vice-President, Repeater
David Craig VA3DCY Secretary, Hamfest
John Iliffe VA3JI Treasurer
Rob Barnett VE3RQB Property
Eric Brown VE3EB Public Service
Geoff Smith VA3GS Hamfest, WYNSORC, Door Prize
Doug Peckhover VE3ATP Repeaters
Alf Burnham VA3BLE Membership
Barry Byrom VA3LLT EmComm, Trailer, Membership

The board also wishes to acknowledge the roles of the following volunteers.

Nick VisserVE3NJVMeeting Refreshments
Robert GalambosVA3BXGEmergency Coordinator
Bruce ClementsVE3BVTechnical Advisor
Don MatthewsVE3IXJAssistant Emergency Coordinator
Russell WalterVE3WTRAssistant Emergency Coordinator

If I have missed anyone please bring that to my attention and I will update this list.

Thursday, 20 August 2015

Visit to the Aurora Readiness Centre

Aurora's annual "Doors Open" event was on Saturday, August 15th, and featured 16 sites that are not normally open to the public. Most aren't all that interesting - to me at least - but I decided to visit the Aurora Readiness Centre, 220 Old Yonge St., which was sometimes referred to as "Aurora's Diefenbunker".



I grew up during the cold war, like many of us. I lived in the US from 1969-1971, with a fallout shelter in the elementary school kitty-corner to my house. The fallout shelter sign is now gone. My Dad subscribed to the Bulletin of Atomic Scientists. I'm not sure why as he was a chemical engineer. Every month when it arrived I would check the "Doomsday Clock" in the front to see how many minutes to midnight it was. At the time it was around 7-9 minutes to midnight. In the nineties it was as much as 17 minutes to midnight. Now it stands at 3 minutes to midnight, although it has been expanded to represent other threats than nuclear annihilation. The only year it has been closer to midnight was 1953, when the Hydrogen bomb was first tested by both the United States and the Soviet Union.

The building of the Diefenbunker in 1959 along with 5 other shelters by the Canadian Government was emulated by other levels of government. This was the year the York Region Amateur Radio Club was founded which at that time had a close relationship with the York Civil Defence organization. The Aurora location was conceived by the Toronto City Council, choosing Aurora because it was ostensibly far enough away from the epicentre of an H-Bomb detonating in downtown Toronto and it was furthermore expected that the Oak Ridge Moraine would provide some protection from the shock wave. It was also expected that fallout from an explosion would travel Eastward with the prevailing winds rather than toward Aurora in the North.

When the Centre was built in 1962, Aurora was much smaller than it is now and the location was a farm property. The forces of urbanization now pressure the site but it retains the look of a 19th century farm house (it was built in 1873) along with mature trees. Werner and Orianna Broebeck bought the house in 1996. Werner, a firefighter, told me that they had no idea that the facility was there at the time. He also mentioned there was a large diesel generator in the garage that disappeared during the time between when they purchased the house and when they took possession.

The stairs lead down into a 10.6 x 18.3 metre room containing the operations centre. Werner took pains to explain that it wasn't a bomb shelter as although the ceiling was made from preformed concrete about 2 feet thick covered by another 18" of soil it would hardly have survived a nearby nuclear blast. Rather it was intended to serve as a command and control centre for emergency services and logistics in the event that those services had to operate from outside Toronto. Each service, such as the various branches of the fire department, had an emergency location to assemble in case their location needed to be evacuated.



To the left of the entrance you can partially see another door. This led to the communication room, with stations for radio operators and 100 telephone lines. That room was not open for viewing, but had enough light to get a shot of the operating desks.



The operations centre was mostly empty. The map on the left is original, as are the large set of maps at the end and the chalk boards on the right for keeping track resources. Werner is on the left talking to a group of visitors.



The ladder in the middle of the room leads to the outside. It seems strange that it was necessary given the much easier access from the house. Perhaps it contemplated the destruction of the house by a shock wave.



Above ground the ladder ends in a concrete shed. No Maxwell Smart elevator unfortunately.



The status boards reveal the concerns of the time. There is space to record the dead, wounded and unhurt population in several zones that appear on the maps. The left side is for estimated casualties while reported casualties are on the right.


Another status board appears to have been for keeping track of resources - presumably military units though possibly also municipal emergency services, and clearly they were concerned about exposure to radiation. While most of us would recognise SITREP as "Situation Report", the only definition for ORBAT seems to be "Order of Battle". Probably this term has been stretched to include the determination of which units to deploy when amongst the served communities. (In the middle there's a reflection of me taking the photograph with available light and someone reading the poster board on the opposite side of the room).



They were also concerned about logistical matters, such as tracking equipment.



All in all it was an hour or so well spent. It was great to talk to Werner and Orianna who would like to see the building designated as a heritage site, which is it not, despite the placque on the outside wall. So would I.



Aurora "Doors Open" had many other places of interest, including:

  • Aurora Armoury
  • Aurora Cultural Centre
  • Aurora Farmers' Market and Artisan Fair
  • Aurora Lawn Bowling Club
  • Aurora Public Library
  • Aurora Sports Hall of fame
  • Benjamin Stephenson House
  • Charles Henry Sheppard house
  • George Russell House
  • Hillary House and Koffler Museum of Medicine
  • History and mystery walking tour (in the Town Park)
  • Merlin's Hollow
  • Rising Sun Masonic Lodge
  • St. Andrew's College (where YRARC once had a club house)

Tuesday, 18 August 2015

In Search of the Great Channel Debate

YRARC has had a standardized VHF/UHF channel list for about 2 years now. It was mostly driven and developed through the efforts of Don, VE3IXJ and has made public service and EmComm operations simpler by allowing us to select repeater and simplex channels without having to memorize frequencies, CTCSS tones and the like, or figure out how to program someone else's radio when the main task is to actually communicate.

Many of us thought it would be a good idea to have some common frequencies so that clubs could also communicate with each other, especially in an emergency, but it has been difficult for clubs to even begin discussing the issue, much less come up with a plan that everyone is willing to implement.

Why is this so difficult? Let us not underestimate the challenges. I see a number of realities and possibilities.
  1. Clubs in the area don't talk to each other all that much. Maybe that's because we don't have a common channel list! Seriously though, while clubs do compete for members and hamfest vendors and attendees to a certain extent, and there is no wider organization other than RAC that represents radio clubs, other than through ARES there are no formal channels for clubs to coordinate activities or share ideas.
  2. ARES/EmComm groups in the region do talk to each other as RAC has district managers and emergency coordinators but reports so far indicate there is little agreement on the topic.
  3. "NIH" (not invented here) is also a possibility. I know we at YRARC like our list (although I wish our D-STAR repeater channels were a little closer to our analogue repeater channels - there's a lot of knob twisting to go from one to the other). It's natural that we all think our own ideas are the best - at least initially. Also our club radios are suited to this list - no cross-band capability but lots of channels available.


But the questions we should really be asking ourselves are:
  1. Why do we want a common channel list? How do we think that will benefit us?
  2. If we had common channels, how would we coordinate their use? In a major disaster, for instance, how would we organize ourselves with nothing but radio, possibly just simplex radio, to do it with? Once organized, how would participants develop situational awareness and be able to brief each other and potentially other agencies, especially NGOs which don't necessarily have access to the communications facilities that we do.
  3. What are the issues that each club has in developing a channel list, and how do we get this issues on the table for discussion?
  4. What are the compatibility problems we face? Clearly not every region has D-STAR repeaters like YRARC does, but likewise YRARC has no System Fusion or DMR repeaters. Many radios available to EmComm members, like the ones we have in club inventory, lack cross-band capabilities. Other regions may be VHF-only. 
  5. What are the coverage issues? Our EmComm group wants to know the coverage of our repeaters, but coverage means different things to different people. Are we looking for full quieting 100% of the time? Is communication with vehicles sufficient or do we need to understand coverage to hand held radios with a rubber duck? At what power level? Our club handhelds have 4 levels from 100mw to 5 watts, and at the highest power level battery life isn't good and the radio gets hot when you talk.
  6. How do we facilitate the discussion that can fully account for each clubs' needs, understand the issues, and drive toward a solution that everyone can live with?
We might even need to ask ourselves more fundamental questions than these before we can get this resolved, about how we are called out in emergencies and by whom, or whether we need to self organize. Do we see ourselves as a "guard network" for official communications or do we need to assist other agencies like St. John Ambulance, the Canadian Red Cross, the Salvation Army, and others, and when do we show up at their door to help?

As you can see I have lots of questions. I can't wait for the debate! I'm hopeful that the August 23rd GTA ARES/EmComm meeting will move the ball forward in a meaningful way.

Saturday, 15 August 2015

EmComm Newsletter July 2015

From Robert VA3BXG

[First published, July 26th, 2015]

Welcome to the first, and I hope an ongoing semi-regular newsletter, from EmComm to our serviced partners and other interested parties.

It is my plan to reach out on some sort of regular bases to update the goings on of the EmComm group.

So let’s start.

Since some agencies were involved in the Pan Am games, we inventoried and updated the City of Markham’s EOC radios to ensure everything was operational in case of a Pan Am incident.
  
We are reaching out to the region to continue the dialog between the parties. We are attempting to improve the communications and attention needed to ensure no stone goes unturned.

We have reached out to a couple of municipalities to let them know we are here to help, and hopefully ensure when moving forward that we cover all our bases.

A couple of agencies have asked us to for input in developing long term plans for their EOC. This includes suggestions on what type of equipment should be considered for inclusion on any changes/additions to the operational centres.

We have reached out to Richmond Hill and plan to do the same in the next little while to Vaughan and Aurora.

We held a successful parallel exercise with the King Township & East Gwillimbury in May. A report was written and some actionable items were identified.

In October there will be the annual SET exercise for all ARES/ EmComm groups within the GTA as well.  Tentatively, the amateur radio section of the PEOC (Provincial Emergency Operations Centre) will also participate.

The next ARES GTA meeting will be held at the end of the month of August [August 23].  These meeting are designed to ensure co-operation between the various ARES groups that service the GTA.  If anyone is interested in obtaining more information please let me know.  Some of the topics that are currently being discussed is the 'standardization' of digital communication across the region and the province, mutual aid areas and getting updates from the Radio Canada/Industry Canada arenas.

Right now the regular meeting of the group has been suspended due to the Summer break, but will resume in September.


If you have any questions, please feel free in contacting us at EmComm/ARES.

Friday, 14 August 2015

Communication Trailer Request

From Robert VA3BXG

EmComm will need the trailer to be moved for the following activities.

  • Oct 3 Markham fair (this runs several days)
  • Oct 10 GTA SET exercise
These requests have been approved by the property director, Rob VE3RQB.

Thursday, 13 August 2015

Minutes - YRARC Board of Directors 2015-07-21

Meeting held in Multipurpose Room 1 of the Magna Centre. Called to order at 19:01. Chaired by Chris VE3NRT.
Board members attending:
  • Chris VE3NRT, Steve VE3UT, John VA3JI, Geoff VA3GS, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Alf VA3BLE, Doug VE3ATP.
  • Absent: Eric VE3EB.
  • Club members attending: Chris VA3DXZ, Peter VE3PBT.
Review of the agenda as proposed by Chris VE3NRT. Moved by Geoff VA3GS, seconded John VA3JI to adopt the agenda without changes. Carried. [2015-01-21-01]

Pro-term chair and secretary for elections: Moved by Chris VE3NRT, seconded by Rob VE3RQB that Geoff VA3GS serve as pro-term char and secretary. Carried. [2015-01-21-02]

Elections:
  • Chris VE3NRT, nominated for president by Steve VE3UT, moved Steve VE3UT, seconded John VA3JI, Carried. No further nominations for president.
  • Steve VE3UT, nominated for vice-president by Rob VE3RQB, moved David VA3DCY, seconded Chris VE3NRT, Carried. No further nominations for vice-president.
  • John VA3JI, nominated for treasurer by Barry VA3LLT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for treasurer.
  • David VA3DCY, nominated for secretary by Steve VE3UT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for secretary.
All of the above agreed to serve, no other nominations were made and the positions were filled by acclamation. (There was no need for an election.) [2015-01-21-03]

Minutes: Moved by Barry VA3LLT, seconded by Geoff VA3GS to adopt minutes of the board meeting held on 2015/06 /10. Carried.            [2015-01-21-04]

Committees: The following were chosen to act as chairs and vice chairs for the following committees:
  • Property: Rob VE3RQB
  • Trailer : Barry VA3LLT
  • Repeaters: Steve VE3UT, Doug VE3ATP.
  • Hamfest: Geoff VA3GS, David VA3DCY
  • Membership: Alf VA3BLE, Barry VA3LLT
  • Events : Eric VE3EB
  • EmComm: Barry VA3LLT, Chris VE3NRT
  • Field Day: Steve VE3UT
Moved by Rob VE3RQB, seconded by John VA3JI. Carried. [2015-01-21-05]

Treasurer Report:
  • John VA3JI reported as opening balance (2015/05/30) [Club members may request the bank balance by contacting the Club Secretary]
  • Income $75.00, Expenditures  FD toilets $253.13 Repeaters $300.19 (total $553.31)
  • Closing balance (2015/06/30) $14,807.40 (includes $205 prepaid dues for 2015/16).
  • Upcoming expenses: Insurance $814.00, Trailer maintenance $100.00
  • Future balance  [Club members may request the bank balance by contacting the Club Secretary]
  • Moved by Geoff VA3GS, seconded by Barry VA3LLT to adopt the treasurer’s report. Carried. [2015-01-21-06]
Property:
  • Rob VE3RQB reported the cost of the 'drive-on' anchor brackets exceeded the original quote. He has donated the excess cost of the brackets.
  • David VA3DCY proposed to make trailer additions – add phone and data circuits, a new circuit breaker, receptacles, and an exterior mouse hole for miscellaneous cables/extensions.
  • Moved by David VA3DCY, seconded by Geoff VA3GS to proceed, with the cost not to exceed $50.00  . Carried [2015-01-21-07]
Trailer Insurance:

  • Moved by Barry VE3LLT, seconded by Rob VE3RQB to pay the trailer insurance $874.00, due in August. Carried. [2015-01-21-08]
Repeaters:
  • Steve VE3UT reported the second battery charger at VE3YRC-C site appears to be defective. A Kenwood power supply is now installed to power the link radio at Yonge/Bloomington. All repeaters are currently linked. [2015-01-21-09]
  • EchoLink has not been working for approximately 5 weeks. The current server has failed (and is both old and too large). It was suggested to use a Raspberry Pi for IRLP or a Klaus Rung thin client solution. Chris VE3NRT will investigate. [2015-01-21-09]

Events:

  • Barry VA3LLT reported that volunteers are still needed for the Newmarket Jazz Festival. Contact Don VE3IXJ. [2015-01-21-10]
EmComm:

  • There have been no recent meetings, and no report. [2015-01-21-11]
Membership

  • Moved by Steve VE3UT, seconded by Geoff VA3GS that name plates for Harvey Bell award and the field day Melted Coffee Pot award be ordered. Cost not to exceed $50.00. [2015-01-21-012]

Field Day: 


  • Steve VE3UT submitted the field day results and gave a preliminary report of field day results, with the official report to follow.  Steve VE3UT and Peter VE3PBT made the following observations about Field Day.
  1. Field day food money collected from members should be handled by a 3rd party and deposited into the club bank account.
  2. All money to purchase food should come from the bank account as an advance, not partly from the club and partly from participants.
  3. Rent only one toilet next year to reduce costs
  4. A better kitchen shelter is needed.
  5. The club BBQ needs to be repaired, however it may be cheaper to purchase a new BBQ. [2015-01-21-13]

Other Business:
  • Chris VE3NRT asked that committee chairs submit a preliminary budget for each     committee's estimated expenditures – due at the next meeting in August.
  • Geoff VA3GS suggested a generator as a hamfest grand prize.
  • Geoff VA3GS is looking at getting speakers for the fall meetings.


Meeting adjourned at 20:42. Moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.

Sunday, 9 August 2015

QSO with Former Club Member

I received an email last night (August 4th) from Mike Bracci N2GF after making a JT65 contact with him who identified himself as a former YRARC member (as VA3PS, but he also has calls VA3YQA, VE3IWR, VE3TPH, and VE3YKZ) and Emergency Coordinator for North York. I'm pretty sure he was before my time but didn't mention the years that he was a member. Maybe some of you will remember him. Please let me know if you do.

His QTH, like many Canadians it seems, is now Fort Myers, Florida. His qrz.com page lists his address as a condo, so I suspect JT65 is a great way for him to get his signal out with a stealth antenna.

Here's a picture of his new rig, a Yaesu FTDX1200.

Wednesday, 3 June 2015

Minutes - YRARC Board May 19th, 2015

Meeting held in the Magna Centre. Called to order at 19:03. Chaired by Chris VE3NRT. Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Eric VE3EB, Steve VE3UT, David VA3DCY, John VA3JI, Geoff VA3GS. Board members absent: Barry VA3LLT. Guests attending; Bob Rennie VA3BSJ
  1. Agenda (attached)
    • Motion 2015-05-19-01 by John VA3JI to adopt agenda, seconded by David VA3DCY.
      • Steve VE3UT requested that Field Day be discussed under other business
      • John VA3JI requested that the audit report be added as item b under governance
      • Eric VE3EB requested that the board discuss a recent EmComm email
      • Motion carried.
  2. Adoption of Apr 21, 2015 board meeting minutes
    • Motion 2015-05-19-02 by Eric VE3EB to adopt Apr 21, 2015 board meeting minutes as published in the splatter blog at http://yrarc-splatter.blogspot.ca/, seconded by Geoff VA3GS. Motion carried.
  3. Governance
    • Treasurer’s report (John VA3JI)
      • No change in the bank balance vs that last reported at the general meeting
      • Auditor’s report (John VA3JI)
        • Conclusion stated in the report "While my examination of the records did not unearth any major concerns there are a few administrative items to which I have provided to the Board of Directors with my recommendations"
        • The board, together with the auditor discussed the auditor’s recommendations
        • The auditor’s report is attached for further reference
  4. Property
    • In reference to motion 2015-04-21-05 that Chris VE3NRT contact EMS at Bales Road, to determine who we should contact or notify to access our trailers, Chris VE3NRT reported:vHe called the general number 905 830-4444 x74750 April 22 and was put through to security where he spoke with Adam. Adam was not aware of any restriction on access or protocol to be followed at this time and advised that we speak with Blair Croker (Commander & Program Manager) at x74744 for further information or questions if necessary.
    • Club generator repair: Rob VE3RQB reported that the spark plug threads on the black generator last used at the winter field day had been repaired and that the generator is working properly. He determined that the electrical output breaker needs to be “OFF” in order to start the generator and that this may have been the cause of the trouble starting the generator during field day.
    • Disposal of equipment cabinets: Motion 2015-05-19-03 by Geoff VA3GS that we accept Doug VE3ATP’s offer to dispose of the 2 surplus equipment cabinets (excluding the fans which will be retained for spares) located at Mackenzie Health in Richmond Hill, seconded by Steve VE3UT. Motion carried
    • “Drive-on” antenna support bracket
      • Rob VE3RQB suggested that the club should consider purchasing two additional drive-on antenna supports. These could be used in combination with the existing unit in the communications trailer to secure guy ropes for the tower trailer when deployed on surfaces where it is not possible to drive anchors into the ground (example would be a deployment on pavement).
      • Rob VE3RQB will investigate our options and report back to the board
  5. Repeaters (Steve VE3UT)
    • The 6m repeater cans are with Rob VE3RQB and ready to be taken to Bob VE3WY for adjustment / tuning
    • Trevor VE3SLT has volunteered to retune the 6m radio to the repeater frequency
    • Steve VE3UT reported that he has spent $142.28 against the maintenance float of which $128.00 was on parking at the Mackenzie Health site. Additional funding is needed to purchase the 6m antenna.
    • Motion 2015-05-19-04 by John VA3Ji to allocate $150.00 for the purchase of the 6m antenna, seconded by Geoff VA3GS. Motion carried.
  6. Events (Eric VE3EB)
    • May 31 York - Simcoe Riders MADD Charity Ride - Volunteers are secured
    • June 5 Mt. Albert Sports Parade - 5 of 8 volunteers secured
    • June 6 Mt. Albert 5K Run - 6 of 8 volunteers secured
    • June 7 Aurora Street Festival
      • 11 of 16 volunteers secured
      • Eric VE3EB to announce the deployment of the communications trailer for the Aurora Street Festival via Yahoo group
  7. EMCOMM
      York Region emergency preparedness fair May 2
    • Very successful event with EmComm participating once again
    • The communications trailer was deployed to the site
    • The EmComm team on site were able to supply power from the communications trailer generator to the York EMS team
  8. Membership (Geoff VA3GS)
    • AGM
      • Steve VE3UT will ask for permission to operate the barbeque once again for the AGM
      • Steve VE3UT will secure a volunteer from the club to chair the AGM
      • John Dundas (Pan Am Communications) has volunteered to present at our meeting. Eric VE3EB will discuss with him. We anticipate that there will be time for a short presentation.
    • Harvey Bell Award
      • Chris VA3DXZ reported that three board members had been nominated by club members for the Harvey Bell award. There were no other nominations.
      • Motion 2015-05-19-05 by Chris VA3DXZ that the Harvey Bell Award nominees excuse themselves from the board meeting to allow the remaining board members to review the nominations and select a winner, seconded by David VA3DCY. Motion carried.
      • After a lengthy review of the nominations, Chris VA3DXZ moved (Motion 2015-05-19-06) that Eric VE3EB and Steve VE3UT be selected as co-winners of the 2015 Harvey Bell Award, seconded by Geoff VA3GS. Motion carried.
    • “For Sale” policy for the Yahoo group
      • The board discussed setting conditions under which it would allow club members in good standing to post amateur radio equipment for sale onto the yahoo group. This would be in addition to the capability already in place allowing club members to upload ads to the files section of the group.
      • Chris VE3NRT will announce the change in policy
  9. Trillium Grant Ideas (Chris VE3NRT)
    • Next generation high bandwidth data communications system employing fixed point to point links between EOC’s and remote amateur EmComm operations
    • Chris VE3NRT will report further high speed communications technology the next board meeting
    • Involvement with Scouts and Rangers
      • The question was raised as to whether or not there was a badge awarded for amateur radio communications and if so, would the club be interested in supporting this
      • Eric VE3EB will investigate and come back to the board
  10. Other Business
    • Field Day (Steve VE3UT) - Motion 2015-05-19-07 by Steve VE3UT that the club allocates $800.00 for field day expenses, seconded by Geoff VA3GS. Motion carried.
  11. Motion 2015-05-19-08 by Eric VE3EB to adjourn meeting, seconded by John Va3JI. Motion carried
Meeting adjourned at 21:36