Monday, 21 March 2016

Minutes - YRARC Board of Directors Meeting 2015/11/17

Meeting held in the Magna Centre, multi purpose room 1. Called to Order at 19:00 by Chris VE3NRT. Board members attending: Chris VE3NRT, Steve VE3UT, Geoff VA3GS, Eric VE3EB, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Doug VE3ATP and Alf VA3BLE. Absent: John VA3JI. Others attending: none
  1. Agenda: Chris VE3NRT. Amendment to remove item 4a since it was covered in the Oct meeting. Adopted as amended, moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.
  2. Minutes: David VA3DCY. Moved by Geoff VA3GS, seconded by Alf VA3BLE to accept the minutes of the 2015/10/20 BoD meeting. Carried
  3. Treasurer's Report: None since John VA3JI was away.
  4. By-laws: Chris VE3NRT reported updates are continuing. Alf VA3BLE provided an updated list of members.
  5. Meeting Rooms: Chris VE3NRT has booked the multi purpose room #1 at the Magna Centre for board meetings for 2016. January 19, February 16, March 15, April 19, May 17, June 21, July 19, August 16, September 20, October18, November15 and December20.
  6. Property
    • Rob VE3RQB reported that the cost of a 20 ft x 12 ft (approx) canopy from Cameron Canopies, would cost approximately $750 to $800. Web site 905-772-5901 2808 Haldimand Rd. 9, RR #1 York, Ontario, N0A 1R0
    • Motions 2015-10-20-1 moved by Barry VA3LLT, seconded by Eric VE3EB to approve $200.00 for ongoing general repairs to the trailer. Carried
  7. Repeaters
    • Steve VE3UT. Suggested the purchase of 2 West Mountain PWRgate PG40 to be installed at the VE3YRC VHF site at Yonge/Bloomington. The cost is $139.95 USD or available at Radio World for $180 Cdn each ($360 for a pair). Chris mentioned there is a less expensive Low Loss PWRgate with reduced current capabilities.
      We also need 4 batteries for the VE3YRC UHF site in Richmond Hill.
    • It is possible the the VE3PIC site 146.670 may be available. The current site operator has approached the club through Steve VE3EZ and has suggested that the site may be available for a Yaesu System Fusion repeater. The repeater is located in Uxbridge at an elevation higher than VE3RPT and has excellent coverage. There is however a co-channel repeater in New York State that can also be heard in the GTA. In a show of hands, the majority of the board agreed to investigate further, to see if the offer to use the site is valid and to take the matter to the club membership for further discussion. The call VE3YRF (Fusion) is available.
    • IRLP/Echolink: Chris VE3NRT has ordered an audio dongle for the Raspberry Pi. Motion 2015-11-17-5b moved by Barry VA3LLT, seconded by Steve VE3UT to spend $17 for an audio dongle for the Raspberry Pi. Carried.
    • There was a discussion on the cost of electricity to the site owner, with the D-STAR radios running with reflector traffic all day. One suggestion was to writing code to turn off the transmitter, and another suggestion was to change to switching power supplies.
    • Repeater maintenance. Motion 2015-11-17-5c moved by Geoff VA3GS, seconded by Rob VE3RQB to allocate $200 for ongoing repeater maintenance. Carried.
  8. Events and public Service
    • Eric VE3EB reported on the meeting following the SET. The EmComm group was enquiring how to obtain funds for APRS for sending messages. It was explained that they just need to ask, with an explanation of why funding is needed.
      It was also suggested that we publish our frequency list for other ARES groups to use.
    • Meeting Rooms: Chris VE3NRT has booked hall #4 at the Newmarket Community Centre for EmComm meetings for 2016. January 14, February 11, March 10, April 14, May 12, June 9, September 8, October 13, November 10 and December 8.
    • Public Service and awards: Eric VE3EB reported that we did not participate in any Santa Claus parades, and there are no events planned until April 2016.
      Motions 2015-10-20-2 moved by Geoff VA3GS, seconded by Rob VE3RQB to approve $325.00 for food at the December meeting. Carried.
  9. Membership
    • Meetings: Geoff VA3GS reported that the January meeting will be 'junk-in-the-trunk', February will be a travelogue, March will be Mike VE3MKX speaking on fraud, and April and May are still undetermined.
    • Alf VA3BLE reported on paid memberships to October 12. We now have 60 voting members and 64 paid members.
    • Hamfest: Geoff VA3GS reported it will cost approximately $5000 to rent the site, leaving us with approximately $2500 in profit.
  10. Other business
    • Eric VE3EB noted the club D-STAR radios are programmed with the club call signs, and should be the user's call sign when loaned to club members. 5 memories are avialable. Eric will distribute instructions on how to change call signs in the radios.
    • Doug VE3ATP asked if there is any further use for, or plans to proceed with a MESH network, in response to an inquiry from Bob VE3WY

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