Sunday, 2 March 2014

YRARC Board Meeting - February 18, 2014

Meeting held in the multipurpose room of the Magna Centre. Called to order at 19:00. Chaired by Chris VE3NRT

Board members attending; Chris VE3NRT, Rob VE3RQB, Chris VA3DXZ, Barry VA3LLT, Richard VE3NSD, Steve VE3EZ, Geoff VA3GS, Publius VE3XS, John VA3JI, Eric VE3OIC. Board members absent; None.
  1. Agenda
    • Agenda as proposed by Chris VE3NRT (Attachment #1)
    • Motion 2014-02-18-01 by John VA3JI to adopt agenda seconded by Geoff VA3GS. Motion carried.
  2. Adoption of Jan 21, 2014 board meeting minutes
    • Motion 2014-02-18-02 by Geoff VA3GS to adopt the minutes of the Oct 15th board meeting seconded by Steve VE3EZ. Motion carried.
  3. Insurance Payments John VA3JI
    • Motion 2014-02-18-03 by John VA3JI that the board approves insurance payments made over the summer. Seconded by Publius VE3XS. Motion carried.
  4. Spring Events – Richard VE3NSD
    • YRARC will support the MADD poker run, Sunday May 25
    • Support for first aid competition in Burlington Mar 2. Event to be supported by the Burlington Amateur Radio Club. A formal request was sent through RAC. Due to short notice YRARC Trailer cannot be dispatched but Richard VE3NSD will follow up to request clarification of the support needed.
    • Richard VE3NSD agreed to circulate a list of upcoming events
  5. Storage: Bales Road Option - Richard VE3NSD
    • Russell VE3WTR advised Richard VE3NSD of the possibility of storing the trailer in a sheltered area of the Bales Road yard. Russell will be meeting with regional staff next week to discuss further.
  6. Trailer committee report – Barry VA3LLT
    • Barry VA3LLT reported that he sourced pricing for a new antenna trailer. The estimate is $17,000.00 for a bare trailer. The committee is investigating whether the old trailer can be modified to accommodate the new tower.
    • Rob will bring a welder to inspect the existing antenna trailer to determine a few options to either repair existing trailer or refit existing trailer to accommodate the new tower.
  7. Field Day – Chris VE3NRT
    • Review of board member’s planned participation in field day.
    • Steve VE3UT will be invited to attend an upcoming board meeting to report on Field Day
  8. Membership and Recruitment Activities – Steve VE3EZ and Chris VE3NRT
    • Steve VE3EZ presented for feedback, a design for a “QSL card like” flyer that could be sent to licensed Amateurs.
    • Cards will be produced and mailed. Steve VE3EZ will secure cost estimates and finalize design and report back to the board
  9. Hamfest 2014 – Geoff VA3GS
    • Decision on location must be made quickly.
    • Richard VE3NSD reported that Russell VE3WTR has been given an offer from Markham Fair Grounds at a discount vs the fees paid in 2012 to rent the Fair Grounds.
    • Richard VE3NSD will follow up to clarify the costs quoted and confirm if Nov 1st or the 8th is available.
  10. Space Club ISS contact (May 4, 2014, Newmarket) – Geoff VA3GS
    • Geoff VA3GS has demonstrated amateur radio at the South Lake Hospital for the Space Club. There is an opportunity to participate again this year and to possibly make an ISS contact. Geoff is looking for volunteers to assist. Anyone interested should contact Geoff.
  11. EmComm Go Kit Completion – Richard VE3NSD
    • Rob VE3RQB to contact Brad VE3HII and Dave VA3DCY to clarify what funding has been approved to complete the Go Kits.
    • A question was raised concerning the number of D-Star radios purchased by the club. John VA3JI will provide a list to the board, containing all of the radios purchased including serial numbers.
  12. Treasurer’s Report
    • John VA3JI reported that we received $30 for memberships. Our balance is presently [Balance available to members upon request to club Secretary] with a cheque for $300.00 outstanding.
  13. By-Law amendments - Geoff VA3GS
    • Geoff VA3GS asked board members to review his email and provide their feedback
    • Open discussion concerning the schedule to have proposed amendments to the club prior to the next Annual General Meeting
    • We will introduce an outline of the plan at the next General meeting
  14. Motion 2014-02-18-04 by Geoff VA3GS to adjourn meeting, seconded by Rob VE3RQB. Motion carried at 21:01

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