Sunday, 17 August 2014

General Meeting Minutes, 2014.06.03

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:41. Chaired by Chris VE3NRT. Introductions completed. 36 members and 2 guests in attendance
  1. Motion 2014-06-03-01 by John VA3JI to approve the minutes of the May 6th General Meeting as published in the Splatter Blog, seconded by Bill VA3QB. Motion carried.
  2. Finance – John VA3JI
    • Opening balance [available to members from Secretary on request]
    • Receipts totaling $75.00 in dues plus proceeds from sale of old tower $200.00
    • Disbursements $529.15 go kits, $2,401.24 container including delivery
    • [available to members on request] closing balance
    • Upcoming expenses: $344.00 for food for AGM
  3. Events – Eric VE3EB
    • MADD Poker Run – Eric thanked volunteers for MADD, repeater coverage was good
    • Girl Guide event went well, 5 volunteers
    • This weekend MT Albert Parade on Friday, run on Saturday
    • Canada Day at Sharon Temple
    • Need volunteers
    • Don VE3IXJ noted that August long weekend will be a big challenge with the Newmarket Jazz festival Aug 1-4th due to the expanded footprint. This is the same weekend as Al’s Ride.
  4. Membership Drive – Steve VE3EZ
    • Steve has worked with the board to design a club QSL card with the intention to mail these out to 500 local amateurs, inviting them to join us at field day and our regular meetings
    • Motion 2014-06-03-02 by Anthony VE3HIS to allocate up to $800.00 to fund the production and distribution of the cards, seconded by Glen VA3AU. Bill VA3QB suggested we focus distribution on newer amateur licenses; for example the VA3’s. Don VE3IXJ could use 411 to cross check mailing list. Chris VE3NRT will send a request through Yahoo to look for volunteers to vet the list. Phil raised the concern that this did not address targeting people who may want to become licensed. Motion carried.
  5. Field Day – Steve VE3UT
    • Al’s ride is an important event to support because they provide the club with the use of their property for field day.
    • Steve thanked Rob VE3RQB for his work on the tower trailer and mentioned that the project is moving along very well and should be ready for field day
    • The military have contacted Steve and may not be able to join us at field day due to other commitments
    • Volunteer operators are needed as well as volunteers to help with setup will start on Friday Jun 27th. On the air at 2pm Saturday to 2pm Sunday.
    • Peter VE3PBT has received a donation from Tim Horton’s to support our event
  6. EMCOMM – Russell VE3WTR
    • EMCOMM has grown over the year. Site owners are assigned to EOC’s in the region
    • D-Star training was completed
    • Russell recently completed a number of renovations to the trailer over a period of 9 days. New internal layout to improve workability and weight distribution, installation of a UPS, accommodations built for storage of chairs, spare tire, etc… plus reflective tape outside, improvements to the generator storage cage
    • Russell VE3WTR has personally invested just under $1,300.00 into this project (for which he has receipts) and estimates that $3000-$4000.00 in total was invested in cash and in kind. He requested the club reimburse ½ of his personal expenses; an amount equal to $633.00
    • Motion 2014-06-03-03A by Brian VE3IBW, to reimburse Russell $633.00 seconded by Mike VE3FGU.
    • Secondary Motion 2014-06-03-03B by Steve VE3UT to amend the primary motion 2014-06-03-03A requesting that the issue be put to the board for review and final approval. Seconded by Ron KG4CVL.
    • Motion 2014-06-03-03A was carried as amended by 2014-06-03-03B
    • John VA3JI clarified that the board did not approve this expenditure, and authorized funding repairs to weight distribution system
  7. Ron KG4CVL was appointed chair AGM
  8. Chris VA3DXZ was appointed secretary for AGM
  9. General meeting is adjourned Motion 2014-06-03-04 by Terry VE3ODM to adjourn the general meeting, seconded by Garrett VA3PYP. Motion carried
  10. Chris VE3NRT announced that Steve VA3SRV is the winner of the Harvey Bell Award

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