Wednesday, 24 August 2016

Minutes - YRARC Annual General Meeting 2016-06-07

  1. The AGM was called to Order at 20:00 by Ron McCracken KG4CVL (Chair for the AGM)
  2. Voting proxies were received from John Leonardelli VE3IPS and Michael Suljak VE3WPV.
  3. Moved by Chris VE3NRT, seconded by Anthony VE3HIS that Bob Rennie VA3BSJ be appointed as the Auditor for 2016/2017. Chris VE3NRT presented the Auditor's Report for 2015/2016. In general everything is in good order, however there were 4 recommendations for the board to deal with. Moved by Rick VA3VO, seconded by Glen VA3AU that the auditor's report be accepted. Carried.
  4. Chris VE3NRT presented the revised By-Laws #7 as reviewed by the board, with revised wording and new clarifications. The major changes were:
    • Rules and responsibilities were clarified
    • The term of the president was limited
    • Any motions passed in In-Camera meetings need to be posted to the membership
    • Electronic voting was clarified
    • Moved by John VA3JI, seconded by Bill VA3QB, that the Draft By-Laws #7 be approved. Carried unanimously.
  5. Moved by Garrett VA3PYP, seconded by Jack VA3AUU that the actions of the board be ratified. Carried.
  6. Chris VE3NRT reported that the board meeting attendance was acceptable over the past year, and called for reports by the continuing directors.
  7. Ron KG4CVL called for nominations for the new board of directors. There are 5 vacancies for a 2 year term and 1 vacancy for a 1 year term.
    • Barry VA3LLT, nominated by Steve VE3EZ, seconded by Bill VA3QB for a term of 1 year.
    • Rick VA3VO, nominated by Steve VE3UT, seconded by Bill VA3QB for a term of 2 years.
    • John VE3IPS, nominated by Rob VE3RQB, seconded by Anthony VE3HIS for a term of 2 years.
    • Geoff VA3GS, nominated by Chris VE3NRT, seconded by Anthony VE3HIS for a term of 2 years.
    • Eric VE3EB, nominated by Chris VE3NRT, seconded by Bill VA3QB for a term of 2 years.
    • David VA3DCY, nominated by Eric VE3EB, seconded by Anthony VE3HIS for a term of 2 years.
    • Moved that nominations be closed by Roger VE3ROG, seconded by Glen VA3AU. Carried
Moved by Bill VA3QB, seconded by Garrett VA3PYP to adjourn the AGM at 20:35. Carried

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