Tuesday, 4 October 2016

Minutes YRARC Board of Directors 2016-07-18

Meeting held in the Magna Centre, Multipurpose Room 1. Called to Order at 19:05 by Chris VE3NRT. Board members attending: Chris VE3NRT, John VA3JI, Geoff VA3GS, Barry VA3LLT, Eric VE3EB, Doug VE3ATP, Rick VA3VO, David VA3DCY. Absent: Steve VE3UT, John VE3IPS.
Others attending: Peter VE3PBT
  1. Agenda: Chris VE3NRT. Moved by John VA3JI, seconded by Rick VA3VO to adopt the agenda. Carried.
  2. Election of President. Moved by Rick VA3VO, seconded by Barry VA3LLT that Chris VE3NRT be nominated for the office of president. There were no other nominations. Chris VE3NRT becomes the new president. Carried.
  3. Election of Officers
    • Moved by Barry VA3LLT, seconded by Rick VA3VO that David VA3DCY be nominated for the office of secretary. There were no other nominations. David VA3DCY becomes the new secretary. Carried.
    • Moved by Barry VA3LLT, seconded by Eric VE3EB that John VA3JI be nominated for the office of treasurer. There were no other nominations. John VA3JI becomes the new treasurer. Carried.
    • Moved by Geoff VA3GS, seconded by Eric VE3EB that John VE3IPS be nominated for the office of vice president. There were no other nominations. John VE3IPS becomes the new vice president. Carried.
    • Minutes: David VA3DCY. Moved by John VA3JI, seconded by Geoff VA3GS to adopt minutes of Board Meeting dated 2016/06/21. Carried.
  4. Other appointments:
    • Repeater: Steve VE3UT and Doug VE3ATP
    • WYNSORC: Geoff VA3GS
    • Public Service: Eric VE3EB
    • EmComm/ARES: John VE3IPS
    • Membership: Barry VA3LLT and John VA3JI
    • Property: Rick VA3VO
    • Trailer: Barry VA3LLT
    • Media & Communications: Eric VE3EB, VE3IPS and Chris VE3NRT
    • Field Day: Steve VE3UT
    • Meeting Programs: Geoff VA3GS and Chris VE3NRT
    • Hamfest: Geoff VA3GS
    • Moved that the positions be filled by the directors listed above, by Doug VE3ATP, seconded by Eric VE3EB. Carried.
  5. Membership: Chris VE3NRT. Chris has the current membership materials, and will turn them over to Barry VA3LLT and John VA3JI. Rick VA3VO paid his $25 membership for the new year.
  6. Hamfest: Geoff VA3GS
    • Geoff announced the prices for the coming event – Tables will be $28 each and admission will be $7 per person.
    • The door prizes have been purchased, and Geoff will visit the Markham Fair Grounds soon.
    • Flyers have been distributed at the Milton Hamfest, and 2 tables have been sold already.
  7. Field Day: Steve VE3UT (Report next meeting). Motion 2016-07-19-6c to approve payment of $170.19 for Field Day gas. Moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried. (previous motion 2016-06-21-4c2 that $100.00 be allocated for gas for the generators)
  8. Treasurer's Report: John VA3JI Opening Balance 2016/06/01 [available to members upon request to Secretary]
    • Income: Field day food from members $370.00
    • Membership dues: $25.00
    • Surplus food sold at Field Day $40.00
    • Expenditures: Field day toilet $135.60
    • Repeater expenditures: $75.09
    • Trailer expenditures: $26.98
    • Trailer highway insurance: $811.00
    • Field Day gas and miscellaneous: $171.19
    • 1st deposit for Hamfest: $1,165.00
    • Door prizes, Hamfest $99.07
    • Closing Balance 2016-07-19 [available to members upon request to Secretary]
    • Field day food (preliminary)
      • Float issued for food: $1000.00
      • Collected June 7 meeting:$170.00
      • Collected at Field Day: $220.00
      • Surplus food sold to members: $40.00
      • Final total: $590.00
    • Moved by John VA3JI seconded by Rick VA3VO to adopt the treasurer's report. Carried.
  9. Motion 2016-07-19-6d to approve payment of $811.00 for trailer insurance. Moved by John VA3JI, seconded by Eric VE3EB. Carried.
  10. Property: Motion 2016-07-19-6e to approve purchase of a lock for the container, not to exceed $50.00. Moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.
  11. Repeater
    • Repeaters: Steve VE3UT (Report next meeting)
    • YRK Gateway: Chris VE3NRT. The IRCDDB gateway software has been installed, and is now working for D-Star. It is open source with good support. Thanks to Keith VA3YC. CentOS 5 needs to be upgraded.
    • IRLP: Chris VE3NRT. IRLP is troublesome. The processor is hanging-up.
  12. Public Service: Eric VE3EB
    • Past events have included the MADD poker run, the Mount Albert run, 2 events at the Sharon Temple, Aurora Street Fest.
    • Future events in the fall include the Newmarket Jazz Fest, the Sharon Temple, Run for the Cure and Animal Sanctuary.
  13. Club Submission regarding Distracted Driving:Chris VE3NRT. We should get letters of support from served agencies, in support of Amateurs being exempted from Ontario's Distracted Driving laws (on a permanent basis).
  14. YRLAB (York Region Maker Group). Maker day is September 10 (brochures?). A balloon launch is scheduled? We should support YRLAB with miscellaneous equipment and parts.
  15. Programs and Classes: Geoff VA3GS. Geoff VA3GS is offering a Ham class in September. 2 meeting programs are covered for the fall.
    Should we continue with the “Junk meeting” in January, or should it be cancelled?
  16. Harvey Bell Award Discussion; 2 nominations were made for the award; Following a discussion, it was moved by Geoff VA3GS, seconded by Barry VA3LLT that the award be presented to Rob VE3RQB. Carried. The announcement will be made at the September general meeting.
  17. 2015/2016 Audit – Actions:
    • Membership and record keeping concerns will be addressed by Barry VA3LLT and John VA3JI.
    • Property concerns will be addressed by Rick VA3VO, and will use a new lock on the container.
  18. Other Business
    • For Canada's 150 birthday celebrations, all amateurs will be able to use alternate call signs. “VE” call signs will be able to use the prefix “CG” and “VA” call signs will be able to use the prefix “CF”.
    • Doug VE3ATP noted that since our trailers have dual axles and are 'commercial' vehicles, we may be subject to CVOR regulations.

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