Monday, 18 September 2017

Minutes - YRARC Board of Directors Meeting 2017-08-15

Meeting held in the Magna Centre, Multipurpose Room 1. Called to Order at 19:02 by Steve VE3UT.
Board members attending:
  • Barry VA3LLT
  • Charles VA3TTB
  • Chris VE3NRT
  • David VA3DCY
  • Eric VE3EB
  • Geoff VA3GS
  • John VE3IPS
  • Mike VA3MCT
  • Steve VE3UT.
Absent: Rick VA3VO. Others attending: none
  1. Approval of Agenda & declaration of conflicts of interest. Amendments: none. Motion: To adopt the agenda. Moved Eric VE3EB, seconded Chris VE3NRT. Carried.
  2. Minutes: Motion: To adopt the minutes of Board Meeting 2017/07/18. Moved Charles VA3TTB, seconded Geoff VA3GS. Carried.
  3. Election of President: Moved by Eric VE3EB, seconded by Charles VA3TTB that Chris VE3NRT be nominated for the office of president. No one else stood for election. By a unanimous vote, Chris VE3NRT becomes the new president. Carried. As newly elected president, Chris now chaired the meeting.
  4. Election of Treasurer: Moved by Barry VA3LLT, seconded by Steve VE3UT that Charles VA3TTB be nominated for the office of treasurer. There were no other nominations. By a unanimous vote, Charles VA3TTB becomes the new treasurer. Carried.
  5. Actions arising from previous board meeting: Steve VE3UT.
    • David and Steve met to finish the Summer Field Day accounts.
    • The Markham Fair cheque has been delivered.
    • The go-kits are to be re-called.
    • Inventory tags – to be followed-up.
    • Access updated to allow new board members access to the membership database.
    • Outreach by Mike and Eric at the farmer's market – Newmarket Music Festival booth.
    • Cheque for trailer insurance has been sent.
    • Bank signatures for the new executive need to be done.
  6. Treasurer’s Report: Not available.
  7. Committee Reports:
    1. Trailer: Barry VA3LLT. The trailer needs a clean-up. Some storage containers have been broken during transit. Barry will buy new replacement containers. Motion: 2017-08-15-7a to allot $200.00 for trailer maintenance. Moved Barry VA3LLT, seconded Geoff VA3GS. Carried.
    2. Repeaters: Steve VE3UT.
      • Steve needs to travel at times to get test equipment from Bruce VE3BV, and requested re-approval to pay for gas for extended travel. Approval unanimous.
      • Mike VA3MCT asked about repeater operation during the during the planned SET where there will be no power for an extended period. Only VE3YRA would have extended operation, the other repeaters have only battery backup.
      • Motion: 2017-08-15-7b to allot $200.00 for repeater maintenance. Moved Steve VE3UT, seconded Geoff VA3GS. Carried.
    3. Hamfest: Geoff VA3GS. Information is on the RAC web site, and information will be passed out at Junk-in-the-Trunk on August 25. Mailings are to be sent.
    4. Web Site: Mike VA3MCT. Mike has built a new web site with information from the existing site. He will present it to the board for comments and approval. Next step will be to check the domain, but the site will not go on-line until after the hamfest.
    5. Property: Rick VA3VO. No report.
    6. Public Service: Eric VE3EB
      • A past event was at the Sharon Temple on July 22.
      • Eric and Mike attended the Newmarket Farmer's Market and distributed “QSL” cards with interest from the public.
      • The upcoming Newmarket Music Festival needs additional help from members.
      • Sunday October 2 is the date for Run for the Cure.
    7. EmComm: John VE3IPS. Mike VA3MCT will become the new RAC Emergency Coordinator for York Region instead of John. We should do our own “SET” like exercise within York Region to test our own internal communication.
    8. Field Day: Steve VE3UT
      • Motion: 2017-08-15-7ha to pay $50.49 to David VA3DCY for gas for field day generators. Moved Geoff VA3GS, seconded John VE3IPS. Carried.
      • Motion: 2017-08-15-7hb to pay $71.85 to Rick VA3VO for gas for field day generators. Moved Geoff VA3GS, seconded John VE3IPS. Carried.
  8. Other Business:
    • Possible donation of a trailer: Steve VE3UT. Steve offered a tent trailer to the club for the club's use. It was noted that there would be problems (costs) if owned by the club, and potential storage issues if parked with the EmComm trailer and the tower trailer. Geoff suggested parking it at Al's Tack Shop. Steve will investigate.
    • IRLP: Chris VE3NRT wishes to pass the IRLP construction to someone else. He will maintain/update the software on the Raspberry Pi. Steve VE3UT offered to take over the project. Chris would host the finished project.
    • Harvey Bell Award: We need to get the Harvey Bell Award returned, and make a new label and award it to DonVE3IXJ at the September meeting.
    • The Secretary, David VA3DCY will issue a recall notice for the Go Kits.
    • Barry VA3LLT mentioned a new tower to be erected in Georgina. He will investigate.
Meeting adjourned 20:40. Moved Geoff VA3GS, seconded Eric VE3EB. Carried

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