Minutes - YRARC Board of Directors 2015-07-21

Meeting held in Multipurpose Room 1 of the Magna Centre. Called to order at 19:01. Chaired by Chris VE3NRT.

Board members attending:

• Chris VE3NRT, Steve VE3UT, John VA3JI, Geoff VA3GS, Barry VA3LLT, David VA3DCY, Rob VE3RQB, Alf VA3BLE, Doug VE3ATP.
• Absent: Eric VE3EB.
• Club members attending: Chris VA3DXZ, Peter VE3PBT.

Review of the agenda as proposed by Chris VE3NRT. Moved by Geoff VA3GS, seconded John VA3JI to adopt the agenda without changes. Carried. [2015-01-21-01]

Pro-term chair and secretary for elections: Moved by Chris VE3NRT, seconded by Rob VE3RQB that Geoff VA3GS serve as pro-term char and secretary. Carried. [2015-01-21-02]

Elections:

• Chris VE3NRT, nominated for president by Steve VE3UT, moved Steve VE3UT, seconded John VA3JI, Carried. No further nominations for president.
• Steve VE3UT, nominated for vice-president by Rob VE3RQB, moved David VA3DCY, seconded Chris VE3NRT, Carried. No further nominations for vice-president.
• John VA3JI, nominated for treasurer by Barry VA3LLT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for treasurer.
• David VA3DCY, nominated for secretary by Steve VE3UT, moved Steve VE3UT, seconded Chris VE3NRT, Carried. No further nominations for secretary.

All of the above agreed to serve, no other nominations were made and the positions were filled by acclamation. (There was no need for an election.) [2015-01-21-03]

Minutes: Moved by Barry VA3LLT, seconded by Geoff VA3GS to adopt minutes of the board meeting held on 2015/06 /10. Carried.            [2015-01-21-04]

Committees: The following were chosen to act as chairs and vice chairs for the following committees:

• Property: Rob VE3RQB
• Trailer : Barry VA3LLT
• Repeaters: Steve VE3UT, Doug VE3ATP.
• Hamfest: Geoff VA3GS, David VA3DCY
• Membership: Alf VA3BLE, Barry VA3LLT
• Events : Eric VE3EB
• EmComm: Barry VA3LLT, Chris VE3NRT
• Field Day: Steve VE3UT

Moved by Rob VE3RQB, seconded by John VA3JI. Carried. [2015-01-21-05]

Treasurer Report:

• John VA3JI reported as opening balance (2015/05/30) [Club members may request the bank balance by contacting the Club Secretary]
• Income $75.00, Expenditures  FD toilets $253.13 Repeaters $300.19 (total $553.31)
• Closing balance (2015/06/30) $14,807.40 (includes $205 prepaid dues for 2015/16).
• Upcoming expenses: Insurance $814.00, Trailer maintenance $100.00
• Future balance  [Club members may request the bank balance by contacting the Club Secretary]
• Moved by Geoff VA3GS, seconded by Barry VA3LLT to adopt the treasurer’s report. Carried. [2015-01-21-06]

Property:

• Rob VE3RQB reported the cost of the 'drive-on' anchor brackets exceeded the original quote. He has donated the excess cost of the brackets.
• David VA3DCY proposed to make trailer additions – add phone and data circuits, a new circuit breaker, receptacles, and an exterior mouse hole for miscellaneous cables/extensions.
• Moved by David VA3DCY, seconded by Geoff VA3GS to proceed, with the cost not to exceed $50.00  . Carried [2015-01-21-07]

Trailer Insurance:

• Moved by Barry VE3LLT, seconded by Rob VE3RQB to pay the trailer insurance $874.00, due in August. Carried. [2015-01-21-08]

Repeaters:

• Steve VE3UT reported the second battery charger at VE3YRC-C site appears to be defective. A Kenwood power supply is now installed to power the link radio at Yonge/Bloomington. All repeaters are currently linked. [2015-01-21-09]
• EchoLink has not been working for approximately 5 weeks. The current server has failed (and is both old and too large). It was suggested to use a Raspberry Pi for IRLP or a Klaus Rung thin client solution. Chris VE3NRT will investigate. [2015-01-21-09]

Events:

• Barry VA3LLT reported that volunteers are still needed for the Newmarket Jazz Festival. Contact Don VE3IXJ. [2015-01-21-10]

EmComm:

• There have been no recent meetings, and no report. [2015-01-21-11]

Membership

• Moved by Steve VE3UT, seconded by Geoff VA3GS that name plates for Harvey Bell award and the field day Melted Coffee Pot award be ordered. Cost not to exceed $50.00. [2015-01-21-012]

Field Day: 

• Steve VE3UT submitted the field day results and gave a preliminary report of field day results, with the official report to follow.  Steve VE3UT and Peter VE3PBT made the following observations about Field Day.

1. Field day food money collected from members should be handled by a 3rd party and deposited into the club bank account.
2. All money to purchase food should come from the bank account as an advance, not partly from the club and partly from participants.
3. Rent only one toilet next year to reduce costs
4. A better kitchen shelter is needed.
5. The club BBQ needs to be repaired, however it may be cheaper to purchase a new BBQ. [2015-01-21-13]

Other Business:

• Chris VE3NRT asked that committee chairs submit a preliminary budget for each     committee's estimated expenditures – due at the next meeting in August.
• Geoff VA3GS suggested a generator as a hamfest grand prize.
• Geoff VA3GS is looking at getting speakers for the fall meetings.

Meeting adjourned at 20:42. Moved by Geoff VA3GS, seconded by Barry VA3LLT. Carried.