Minutes - YRARC General Meeting 2017-02-07

Meeting held in the Sharon Temperance Hall. Called to Order at 19:30 by John VA3JI. Total members and guests attending: 12. (Note: Freezing rain conditions)

1. Welcome & Introductions – John VA3JI
   
2. Adoption of the Minutes from the 2017/01/03 general meeting postponed until March.
   
3. Treasurer’s Report – John VA3JI
   
   • Opening Balance 2017/01/01 [Available to members on request to secretary]
     
   • Income: Membership dues $80.00
     
   • Markham Fair refund $1856.00
     
   • Total: $1936.00
     
   • Expenditures: None
     
   • Closing Balance [Available to members on request to secretary]
     
   • Moved the treasurer's report be adopted, by Barry VA3LLT, seconded GlenVA3AU. Carried
     
4. Membership – Barry VA3LLT. We have 37 regular members, 5 associate members, 17 family members and 9 life members. Total members 68.
   
5. Repeaters – John VA3JI for Steve VE3UT. All repeaters are OK.
   
6. Winter Field Day – John VA3JI for Steve VE3UT. Winter Field Day was held on January 28 and 29 in the parking lot (near the road) at Al's Tack Shop on Vandorf Rd. There were 3 stations with 5 antennae, and we operated as “3O” (3 transmitters Outdoors not in a regular location with generator power). We made 107 QSOs with a submitted score of 6348 which included 4500 bonus points. Charles VA3TTB made his first ever QSOs at WFD.
   
7. EmComm – No report. The February meeting will be cancelled.
   
8. Trailer – Barry VA3LLT. The trailer Hilomast has been temporarily fixed. The top section, which has a crack, has been locked to the second section, to prevent the top section from being extended.
   
9. Examinations – Doug VE3VS. Doug wanted to mention that Terry VA3TYB approached Doug in January, asking to take his basic exam, in which he received 99% (and knew the correct answer to his 1 mistake), then passed his advanced exam a few days later and received 100%.
   
10. Trillium Grant – No report
    
11. Other business
    
    • Question from Mike VA3MCT – Are we able to send emails to members if a meeting is to be cancelled? Answer from John VA3JI – The ability to send emails from the membership database does not currently exist. If requested by the board, John will investigate a means to send bulk emails to members.
      
    • Doug VE3VS has a projector available if needed.
      
    • We will need a new auditor, since Bob Rennie is no longer able to carry on.
      
    • There was no guest speaker. Steve VE3EZ who was scheduled to fill in at the last minute was unable to get to the meeting due to poor road conditions.