Minutes - YRARC Board of Directors 2016-08-16

Meeting held in the Magna Centre, multi purpose room 1. Called to Order at 19:05 by Chris VE3NRT. Board members attending: Chris VE3NRT, John VA3JI, Geoff VA3GS, Barry VA3LLT, Eric VE3EB, Steve VE3UT, John VE3IPS, Rick VA3VO, David VA3DCY. Absent: Doug VE3ATP.
Others attending: None

1. Agenda: Chris VE3NRT. Moved by Eric VE3EB, seconded by Barry VA3LLT to adopt the agenda. Carried.
   
2. Minutes: David VA3DCY. Minutes of Board Meeting date 2016/07/19 deferred until September.
   
3. Treasurer's Report: John VA3JI. John was only able to attend briefly, and left the following information.
   
   • Opening Balance 2016/08/01 [Available to members upon request to Secreatary]
     
   • Income: $0.00
     
   • Expenditures: $0.00
     
   • There is an outstanding cheque #1084 from Steve VE3UT
     
   • Closing Balance 2016/08/16 $13,751.71
     
4. Hamfest: Geoff VA3GS. The door prizes have been purchased, and Geoff is are currently negotiating with the Markham Fair about table and chair prices (we get old wooden tables). Bob Heil will be attending with Radio World, and will be making a presentation at 10:30. The Aurora Lions Club will be serving breakfast again this year.
   
5. Meetings: Geoff VA3GS. In September, Don VE3IXJ will be talking about DMR, in October Grant VA3XTV will talk about Amateur TV, and in November the presentation will be about outdoor QRP. Possible future meetings could include a presentation about a DXpedition, a visit from Dr. Delaney and 10 minute show and tells.
   
6. Field Day: Steve VE3UT. Field day was good this year. Our submission has been received by the ARRL. This year attendance was 63 (69 was the record) and we operated as 5A (generator and solar). We had 537 CW contacts (1074 points), 103 digital contacts (206 points) and 903 phone contacts totalling 2183 points, doubled to 4366 contact points. We had 1290 bonus points for a total score of 5656.
   
7. Repeaters:
   
   • Repeaters: Steve VE3UT. We now have two 100w Pas, both have been repaired and are OK. One is to be returned to the YRC site at Aurora, and the second will be a spare in the container. They were repaired by Bruce VE3BV and picked-up from him in Parry Sound. From the 7330 Users Group, Steve is exploring the use of a script for an inactivity timer.
     
   • YRK Gateway: Chris VE3NRT. The gateway software has been replaced with G4LKX IRC DB Gateway, by Keith VA3YC. There are still some issues, which may possibly be caused by a firewall which is maintained by Gord Hewit VE3GIH.
     
8. Public Service: Eric VE3EB. The Newmarket Jazz Fest was the last event, and again more volunteers are needed. A future event in the fall is Run for the Cure with not other confirmed events.
   
9. YRLAB: Chris VE3NRT. A new Ham Class begins September 15, with the final exam scheduled for November 3.
   
10. Other business:
    
    • Barry VA3LLT has purchased a new lock for the container, and distributed keys to: Rick VA3VO, Steve VE3UT, Barry VA3LLT, Peter VE3PBT and David VA3DCY (secty).
      
    • Steve VE3UT requested money to purchase plaques for the Harvey Bell Award and the Melted Coffee Pot Award. Motion 2016-07-19-5b, moved by Steve VE3UT, seconded by Barry VA3LLT that we allocate a maximum of $25 to purchase name tags (plaques) for the Harvey Bell Award and the Melted Coffee Pot Award. Carried.