Minutes - YRARC Board Meeting 2016-04-19

Meeting held in the Magna Centre, multi purpose room 1. Called to Order at 19:05 by Chris VE3NRT. Board members attending: Chris VE3NRT, Steve VE3UT, John VA3JI, Rob VE3RQB, Alf VA3BLE, Geoff VA3GS, Eric VE3EB, Barry VA3LLT, David VA3DCY. Absent: Doug VE3ATP. Others attending: Peter VE3PBT

1. Agenda: Chris VE3NRT. Moved by Rob VE3RQB, seconded by Steve VE3UT to adopt the agenda. Carried
   
2. Minutes: David VA3DCY. Moved by Barry VA3LLT, seconded by John VA3JI to adopt minutes of Board Meeting date 2016-03-15. Carried
   
3. Membership: Alf VA3BLE. We have 3 new members, with 80 members, with 77 voting members.
   
   • A motion to give the last 3 members a free food ticket at field day was moved by Barry VA3LLT and seconded by Rob VE3RQB. Following a discussion, it was moved by Barry VA3LLT and seconded by Rob VE3RQB to postpone the motion indefinitely. Carried
     
   • AGM Food: Motion 2016-04-19-3b, moved by Steve VE3UT, seconded by Geoff VA3GS to allocate $300.00 for food at the AGM. Carried.
     
   • Field Day Food. Peter VE3PBT reported that Chris VA3DXZ has offered to supply the beef for field day. Motion 2016-04-19-3c, moved by Geoff VA3GS, seconded by Eric VE3EB that we budget $1000.00 for food (including the cost of propane) at field day. Carried.
     
   • Moved by Geoff VA3GS, seconded by John VA3JI that we charge $10 per person for those wishing to eat at field day (to include all meals). Carried.
     
   • Hamfest: Geoff VA3GS. Geoff produced a preliminary information sheet for the Hamfest, scheduled for 2016/11/05, to be held at the Markham Fair grounds. The Aurora Lions Club would be willing to serve breakfast again.
     
   • Meetings: Geoff VA3GS. The speaker for the May general meeting will be Dan VE3DOF speaking on robotics.
     
4. Governance
   
   • Audit: No report
     
   • Treasurer's Report: John VA3JI
     
     • Opening Balance 2016-04-01 [Available to members by request to secretary]
       
     • Income: None (in April before the meeting)
       
     • Expenditures: Power gates for repeaters $200.00
       
     • Closing Balance 2016/04/19 [Available to members by request to secretary]
       
     • Income: Received for memberships (at the meeting) $75.00
       
     • Moved by John VA3JI seconded by Geoff VA3GS to adopt the treasurer's report. Carried.
       
5. Property: Rob VE3RQB
   
   • Rob and Peter proposed the purchase of fittings from Cameron Canopies, plus the necessary 1” conduit to build a frame 20' wide x 30' long, to be covered by tarps (not included in the price).
     
   • Motion 2016-04-19-5a moved by Steve VE3UT, seconded by Geoff VA3GS to purchase the necessary conduit and fittings to build a 20'x30' frame. Motion amended by Eric VE3EB, seconded by Barry VA3LLT that the cost should be $482.00 plus tax plus shipping. Carried.
     
6. Trailer: Barry VA3LLT
   
   • Barry proposed that Rick VA3VO be added to the list of trailer towers.
     
   • Moved by Rob VE3RQB seconded by Barry VA3LLT that Rick VA3VO be added to the list of trailer towers. Carried.
     
7. Repeaters: Steve VE3UT. There has been no response from the owner of repeater VE3PIC. Steve suggested we drop the project of possibly linking VE3PIC with our repeaters. Steve suggested we attempt to sell our old RC85 controllers at the upcoming Smith's Falls hamfest.
   
8. Events & Public Service: Eric VE3EB. These are the upcoming public service events:
   
   • Cancer Recovery Ride (new event) in Sutton May 14
     
   • MADD (motor cycle ride) May 28
     
   • Mt. Albert parade June 4
     
   • Mt. Albert run June 5
     
   • Aurora Street Sale (trailer required) June 6
     
   • Newmarket Jazz Fest (new location) (trailer required) July 29 – Aug 1
     
9. Field Day: Steve VE3UT
   There was a field day meeting, held with EmComm on Thursday April held with EmComm on Thursday April 14. Food for field day was covered. For the May meeting as site plan and antenna placement to be decided.
   
10. Other Business: Rob VE3RQB knows of a Fusion owner looking for a site, and he has also identified the "belcher" on VE3YRC-V.