Minutes - YRARC General Meeting - 2015-04-07

Meeting held at the Sharon Temperance Hall. The meeting was called to order at 19:31. Chaired by Chris VE3NRT. 40 members and 2 guest in attendance

1. Adoption of the minutes
   
   • Motion 2015-04-03-01 by Rob VE3RQB to adopt the minutes of the March 3rd general meeting minutes, seconded by Robert VA3BXG. Motion carried.
     
2. Treasurer’s Report – John VA3JI
   
   • Current Account
     
     • February month end balance [Available to members on request to Secretary]
       
   • February disbursements:
     
     • Directors and officers Insurance $649.08
       
     • Repeater controller $600.00
       
     • Repeater maintenance $181.87
       
     • Trailer maintenance $76.31
       
   • Income:
     
     • Donations $100.00
       
     • Membership dues $25.00
       
   • Balance at the end of March 2015 [Available to members on request to Secretary]
     
   • April disbursements $14.70
     
   • Balance as of April 7 2015 [Available to members on request to Secretary]
     
   • John VA3JI moved that motion 2015-03-03-04 be amended such that the club allocates $250.00 for the purchase of property insurance to cover club assets not already covered under existing policies, seconded by Robert VA3BXG. Motion Carried.
     
3. Repeater Update Steve VE3UT
   
   • VE3YRC-UHF is back on the air
     
   • The link from VE3YRC-UHF to VE3YRA is operational
     
   • Work is still underway on the link between VE3YRC-VHF and UHF
     
   • An additional donation of $10.00 was received today for the repeater controller
     
   • The repeater controller cost more than $600.00 including exchange and other fees. Steve VE3UT re-confirmed that he is donating the difference between the final purchase price of the controller and the $600.00 approved by the club.
     
4. Public Service Eric VE3EB
   
   • Eric reported the he is updating the online calendar regularly.
     
5. EmComm Update Robert VA3BXG
   
   • Robert VA3BXG provided an overview on EmComm and the need for planning and exercises to be prepared to deliver emergency communications
     
   • The agenda for the upcoming EmComm meeting will touch on
     
     • Election of a new EmComm leader
       
     • Upcoming Red Cross exercise (6-8 Volunteers needed)
       
     • FLDigi Demo
       
     • Establishing a biweekly net
       
     • Upcoming repeater site visit
       
     • May 2nd York Region Emergency Preparedness Fair
       
     • York Region EOC activation
       
     • Update on work underway with EmComm partners (York Regional Police)
       
     • Engaging new municipalities
       
     • Volunteers are need to liaise with services agencies and to help coordinate exercises
       
6. Field Day Steve VE3UT
   
   • Steve VE3UT circulated a questionnaire to club members asking for input on Field Day planning
     
7. Hamfest Geoff VA3GS
   
   • The date has been confirmed for Oct 31
     
   • Looking for ideas to attract more vendors and patrons
     
8. After the break, Peter West VE3HG from the Ontario Contest Club presented an overview on contesting
   

Meeting adjourned at 21:26